Job Summary
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our team. The ideal candidate will thrive in a fast-paced environment and possess excellent organizational and multitasking skills necessary to manage a high volume of accounts payable transactions. This role requires accuracy, efficiency, and a commitment to maintaining strong internal controls.
Duties
- Process a high volume of authorized purchase orders and invoices, ensuring timely and accurate entry into the financial system.
- Maintains vendor files including, but not limited to: contact information, policy or account numbers, and general processing procedures.
- Responds to vendor inquiry regarding payment.
- Preparing annual 1099 documents and related schedules for IRS reporting.
- Maintain fixed asset inventory by keeping copies of invoices for all new purchases that will be added to the annual fixed asset inventory.
- Assisting in the compilation of information for the annual audit.
- Ensuring current payment and renewal of the Chittenden County Solid Waste (CCSW) Agreement.
- Reconciliation of pre-school payments.
- Incorporating technology upgrades and integration.
- Cross-training with other positions in the Business Office.
- May perform other bookkeeping responsibilities, such as but not limited to deposits.
- May perform other duties as assigned.
- Reconciles monthly vendor statements to payments and follows up on outstanding items.
- Maintains accurate, organized filing system of paid and unpaid invoices and purchase orders.
- Maintains vendor files and ensures that all necessary W-9 forms are current and on file.
- Prepare, verify, and distribute checks for payments; ensure timely disbursement of funds.
- Maintain and organize records by filing paid invoices and supporting documentation.
- Reconcile vendor invoices and statements; resolve discrepancies in coordination with vendors and internal departments.
- Handle invoices related to bond-related expenses, ensuring compliance with applicable requirements.
Experience
- High school graduate or completion of GED, Associate’s degree preferred. Two or more years accounting/bookkeeping experience desired.
- Proficiency with technology and the use of the internet, word processing, and excel.
- Effective organizational and time management skills and the demonstrated ability to manage multiple tasks are required.
- The ability to communicate clearly and concisely, both orally and in writing is essential.
- High attention to detail and accuracy.
- Ability to maintain confidentiality and exercise discretion in handling sensitive financial information.
- Ability to perform duties with awareness of all District requirements and School Board policies as it relates to the job responsibilities is essential.
- Demonstrated ongoing commitment to workplace diversity, sustainability, and delivering exceptional customer service is essential.
Join our team as an Accounts Payable Specialist where you can contribute your skills in a dynamic environment while supporting our financial operations effectively!
Job Type: Full-time
Pay: $23.58 - $25.96 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Opportunities for advancement
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person