Accounts Payable Specialist

Job Summary
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our team. The ideal candidate will thrive in a fast-paced environment and possess excellent organizational and multitasking skills necessary to manage a high volume of accounts payable transactions. This role requires accuracy, efficiency, and a commitment to maintaining strong internal controls.

Duties

• Process a high volume of authorized purchase orders and invoices, ensuring timely and accurate entry into the financial system.
• Maintains vendor files including, but not limited to: contact information, policy or account numbers, and general processing procedures.
• Responds to vendor inquiry regarding payment.
• Preparing annual 1099 documents and related schedules for IRS reporting.
• Maintain fixed asset inventory by keeping copies of invoices for all new purchases that will be added to the annual fixed asset inventory.
• Assisting in the compilation of information for the annual audit.
• Ensuring current payment and renewal of the Chittenden County Solid Waste (CCSW) Agreement.
• Reconciliation of pre-school payments.
• Incorporating technology upgrades and integration.
• Cross-training with other positions in the Business Office.
• May perform other bookkeeping responsibilities, such as but not limited to deposits.
• May perform other duties as assigned.
• Reconciles monthly vendor statements to payments and follows up on outstanding items.
• Maintains accurate, organized filing system of paid and unpaid invoices and purchase orders.
• Maintains vendor files and ensures that all necessary W-9 forms are current and on file.
• Prepare, verify, and distribute checks for payments; ensure timely disbursement of funds.
• Maintain and organize records by filing paid invoices and supporting documentation.
• Reconcile vendor invoices and statements; resolve discrepancies in coordination with vendors and internal departments.
• Handle invoices related to bond-related expenses, ensuring compliance with applicable requirements.

Experience

• High school graduate or completion of GED, Associate’s degree preferred. Two or more years accounting/bookkeeping experience desired.
• Proficiency with technology and the use of the internet, word processing, and excel.
• Effective organizational and time management skills and the demonstrated ability to manage multiple tasks are required.
• The ability to communicate clearly and concisely, both orally and in writing is essential.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion in handling sensitive financial information.
• Ability to perform duties with awareness of all District requirements and School Board policies as it relates to the job responsibilities is essential.
• Demonstrated ongoing commitment to workplace diversity, sustainability, and delivering exceptional customer service is essential.

Join our team as an Accounts Payable Specialist where you can contribute your skills in a dynamic environment while supporting our financial operations effectively!

Job Type: Full-time

Pay: $23.58 - $25.96 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person