LOWER SCHOOL ADMINISTRATIVE ASSISTANT
(start date, mid-August 2025)
Dexter Southfield is an independent day school where boys and girls in Pre-K through Class 12 develop their individual talents and build an ethical foundation for life. Students learn to lead and serve with character, confidence, and compassion. Our 36-acre campus is located just minutes from Boston’s best museums, libraries, hospitals, performing arts venues, colleges, and universities—all of which serve as an extension of our classrooms. At Dexter Southfield, we approach everything we do with enthusiasm and commitment, living by our School’s motto: “Our Best Today, Better Tomorrow.”
Essential Job Functions:
- Serve as the primary administrative support for the Head of Lower School, Assistant Head of Lower School and their designees
- Ensure the smooth and efficient operations of a lower school main office, managing various administrative tasks to ensure operational efficiency, including data entry, record keeping, and tracking division-specific projects
- Serve as the initial point of contact to welcome visitors, students, parents, and faculty, ensuring a welcoming and professional office environment
- Provide clerical support that includes answering phones, filing, mail, copying, calendar management
- Coordinate meetings by scheduling, sending invitations, tracking attendance, and preparing meeting materials
- Maintain inventory of office supplies, ordering and replenishing as needed
- Support student needs by delivering items to classrooms, assisting with campus transitions, and coordinating with teachers as required
- Usher students to various points on campus
- Assist with the planning and execution of lower school events and activities
- Uphold the School’s commitment to confidentiality, professionalism, and inclusivity in all interactions
- Provide backup classroom coverage, as required
- Perform other duties, as assigned by the Head of Lower School or Assistant Head of Lower School
Skills and Qualifications:
- High school diploma required; Bachelor’s degree highly desired
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) and general computer literacy
- Exceptional organizational and time
- Verifiable history of exercising discretion when managing highly sensitive and confidential matters
- Exemplary interpersonal, organizational, time management, and customer service skills
- Demonstrated ability to prioritize tasks to meet deadlines with maximum precision and minimal supervision
- Ability to communicate effectively (orally, written, non-verbal) and build trust among diverse constituencies
- Commitment to actively promote and contribute to an engaging and inclusive workplace for all
- A collaborative and flexible mindset and ability to effectively manage stress, and adapt to changing work priorities
- Experience working in a school setting or similar environment is a plus
- Willingness to work as a team play and individual contributor
- Strong organizational skills with the ability to multitask and meet deadlines with maximum precision and minimal supervision
- Excellent communication skills (oral, written, non-verbal) to build trust among constituencies
- Commitment to actively promote and contribute to an engaging and inclusive workplace
- Ability to be flexible, effectively manage stress, and adapt to changing work priorities in a fast-paced work environment
At Dexter Southfield, we promote a culture of excellence that extends beyond academics, athletics, and the arts. We value a diverse and inclusive community in which different identities and perspectives are accepted and respected to create a sense of belonging for all.
Full-time employees are eligible for a generous benefits package that includes medical, dental, vision, disability and life insurance plus retirement benefits, free breakfast and lunch, and other rewards and discounts. Interested candidates are encouraged to apply for this position through the Careers page of our website at www.dextersouthfield.org/careers.
Requirements: This job requires one to lift, carry, push, and/or pull materials and equipment weighing up to 20 pounds as well as the ability to stand, sit, walk, and effective use of extremities to reach, hold, touch, push, pull, lift, and carry. Incumbent must also effectively communicate (oral, written, non-verbal) with others. This job typically requires 35% sitting, 35% walking, and 30% standing and is performed under minimal temperature variations in a generally hazard free environment. Depending on classroom assignment, this role may require one to relocate classrooms throughout the day and require ascending and descending stairs. Incumbents will occasionally be required to work extended hours, including after school, during evenings, and on weekends.
Dexter Southfield’s 36-acre campus is composed of several buildings, playing fields, and outdoor learning spaces, which are accessible via internal and external walkways, stairs, nature paths, hills, and uneven terrain. This position requires one to transfer between these areas in all weather conditions.
All employees of Dexter Southfield are required to verify employment eligibility and successfully complete CORI, SORI, and fingerprint-based background checks as a condition of employment.