Administrative Assistant I/II - City Attorney's Office
Westminster, Colorado
City Hall, Colorado United States
Posted: Jul 21, 2025
Salary: $59,992.00 - $81,993.60 Annually USD
Full Time
Clerical and Administrative Support
Legal Services
CITY EQUITY STATEMENT
The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job-someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education.
Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging.
We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply.
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION
The Administrative Assistant I/II is an administrative support position involving moderately complex work problems and situations for a department and/or division. This position requires a high level of customer service skills, interacting with the public and other employees to achieve the essential functions of the job. This position requires strong, professional communication skills, financial/budget acumen, office support abilities, and comfort with regular use of office technology and software. Each department and/or division may require additional specific skills and abilities based on the assigned workgroup and its operations.
Administrative Assistant I:
The Administrative Assistant I is an intermediate-level class in the administrative support series responsible for a variety of routine to semi-complex clerical/administrative and staff support work. Incumbents have knowledge of standard administrative practices and procedures with some related experience in a similar position.
Administrative Assistant II:
The Administrative Assistant II is an advanced-level class in the administrative support series, responsible for a wide variety of semi-complex to complex clerical/administrative and staff support work. Incumbents are able to complete tasks and projects with technical/functional latitude and minimal oversight. They have directly related experience for the position and are competent in all aspects of routine administrative support.
The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.
ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES
The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).
This position supports the City Attorney’s Office, which endeavors to provide the highest level of professional legal advice and representation, in an efficient and economical manner, to serve the City Council, City management, and City staff.
Every employee is accountable to:
GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:
JOB SPECIFIC FUNCTIONS
Essential Job Functions, Duties, Responsibilities, and Tasks
Provides high level customer service to assigned work group, other city employees, public officials, businesses, external groups, and the public. Assignments may include:
City Attorney’s Office - Prosecution Office: Assignments involving court documents, police investigation reports, case files, and other materials may involve exposure to highly sensitive information and incidents that are violent or disturbing in nature, including profanity and very explicit content Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion.
POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS
Education, Experience, Skills, Formal Training, Licenses, and Certifications
Administrative Assistant I
Required:
Administrative Assistant II
Required:
Physical Requirements
Work is sedentary in nature and requires sufficient physical stamina and strength for:
WORKING CONDITIONS
Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions and potential exposure to disturbing and/or explicit court/police content.The position requires a great deal of communication with City employees, and some communication with the public and outside agencies.
Required Materials and Equipmen t
Personal computer, keyboard, typewriter, printer, telephone, fax machine, photocopy machine, calculator, postage scale and meter, books, files, paper shredder, scanner, and other standard office equipment.
PRE-EMPLOYMENT REQUIREMENTS
The City of Westminster, Colorado, is a drug free workplace and an Equal Opportunity Employer that values diversity and aims to have its workforce reflect the community.
The City of Westminster offers a comprehensive benefit package including:
For a more detailed overview of our General Non Exempt employee benefit package:
Benefit Package
The City of Westminster does not participate in the Social Security system. In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.
401(a) Contribution Rates:
Employee Mandatory Contribution: 11.5% of your base pay. Contributions are pre-tax and fully vested.
Employer Contribution: 12% of your base pay.
Employer Contribution Vesting Schedule
The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.
Closing Date/Time: 7/28/2025 8:30 AM Mountain
The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job-someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education.
Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging.
We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply.
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION
The Administrative Assistant I/II is an administrative support position involving moderately complex work problems and situations for a department and/or division. This position requires a high level of customer service skills, interacting with the public and other employees to achieve the essential functions of the job. This position requires strong, professional communication skills, financial/budget acumen, office support abilities, and comfort with regular use of office technology and software. Each department and/or division may require additional specific skills and abilities based on the assigned workgroup and its operations.
Administrative Assistant I:
The Administrative Assistant I is an intermediate-level class in the administrative support series responsible for a variety of routine to semi-complex clerical/administrative and staff support work. Incumbents have knowledge of standard administrative practices and procedures with some related experience in a similar position.
Administrative Assistant II:
The Administrative Assistant II is an advanced-level class in the administrative support series, responsible for a wide variety of semi-complex to complex clerical/administrative and staff support work. Incumbents are able to complete tasks and projects with technical/functional latitude and minimal oversight. They have directly related experience for the position and are competent in all aspects of routine administrative support.
The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.
ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES
The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork).
This position supports the City Attorney’s Office, which endeavors to provide the highest level of professional legal advice and representation, in an efficient and economical manner, to serve the City Council, City management, and City staff.
Every employee is accountable to:
- Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
- Communicate with customers to ensure that, where possible, they are satisfied and their needs are being addressed; solicit and evaluate customer feedback
- Act as an ambassador by understanding and fostering the organization's mission and vision
- Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
- Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
- Address difficult or contentious issues in a constructive manner
- Support/promote positive change, and demonstrate flexibility
- Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
- Work to continuously improve the efficiency and effectiveness of the service or product being delivered
- Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
- Value diversity; demonstrate an awareness of differences; demonstrate sensitivity; and adapt behaviors and communication to accommodate these differences
GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:
- Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
- Recognize personal strengths and weaknesses, and target areas for personal self-development
- Demonstrate initiative in performing job tasks and an ability to work independently
- Exhibit problem-solving skills leading to sound judgment and quality decisions
- Achieve goals, and handle assigned workload and new assignments effectively
- Communicate effectively with individuals and groups using clear and concise verbal and written communications
- Demonstrate accountability for work, and take ownership in job performance
- Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product
- Demonstrate knowledge of current office practices, procedures, equipment, business English, spelling, and mathematical computations and tabulations
- Consistently provide exceptional customer service to coworkers and external customers in a wide variety of settings including in-person, email, and phone
- Operate a personal computer and be competent learning and using current computer software applications including word processing, email, financial management, document routing, etc. (examples include: Microsoft Office Suite, Adobe Acrobat Pro, Outlook, JD Edwards, DocuSign, Laserfiche, and department-specific software programs); must be able to type 40 wpm with accuracy
- Exhibit strong organizational skills and attention to detail
- Make decisions and problem-solve in accordance with precedents and regulations and to apply these to work situations
- Understand and follow moderately complex oral and written instructions; read and interpret documents such as operating and maintenance instructions and procedure manuals
- Exercise discretion handling and maintaining confidential matters
- Establish and maintain positive, effective relationships with other employees, customers, external agencies, and the public; effectively and professionally handle conflicts that arise
- Remain calm under time-sensitive pressure situations; adjust rapidly to reprioritized work schedule and duties
JOB SPECIFIC FUNCTIONS
Essential Job Functions, Duties, Responsibilities, and Tasks
Provides high level customer service to assigned work group, other city employees, public officials, businesses, external groups, and the public. Assignments may include:
- Work in close liaison with the Legal Administrator or Legal Coordinator and other administrative professionals
- Assist other workgroups or departments with telephone and reception coverage on an as-needed basis
- Scheduling meetings and appointments, making reservations, coordinating travel/conference attendance
- Budget support, including: maintaining balances and reconciling budget, maintaining budget records, verifying budget and funding for project expenses, processing purchase orders and invoices, recording expenditures and mileage, recording reimbursements, initiating budget revisions and journal entries, and supporting the procurement process
- Tracking deadlines and due dates for assignments
- May help administer workgroup-specific programs and/or initiatives
- Maintaining physical and electronic filing systems to ensure organized and timely filing of important documents
- Maintain office supply inventory and coordinate office equipment maintenance
City Attorney’s Office - Prosecution Office: Assignments involving court documents, police investigation reports, case files, and other materials may involve exposure to highly sensitive information and incidents that are violent or disturbing in nature, including profanity and very explicit content Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion.
POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS
Education, Experience, Skills, Formal Training, Licenses, and Certifications
Administrative Assistant I
Required:
- Graduation from high school or GED
- Minimum three (3) years of experience in a high public-contact administrative assistant position
- Proficiency in the use of personal computer, with emphasis on word processing (40 wpm with accuracy) and Microsoft Office Software (Outlook, Word, Excel, Teams, PowerPoint, etc.)
- Knowledge of standard office practices and general accounting/budget maintenance
- Directly related experience in municipal government or public sector
- Experience with financial software systems (i.e., JD Edwards)
- Additional experience with other workgroup-specific computer software programs
Administrative Assistant II
Required:
- Minimum one (1) year of experience as an Administrative Assistant I at the City of Westminster
- Demonstrated proficiency in all duties and responsibilities of the Administrative Assistant I classification and ability to work with minimal direction
- Ability to act as a subject matter expert in workgroup-specific and more complex software, programs, and processes; examples include, but are not limited to, ability to work with City Council Agenda Memos and technical proficiency in Contract, Financial, Customer Relationship Management, and/or Project Management Software
Physical Requirements
Work is sedentary in nature and requires sufficient physical stamina and strength for:
- Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
- Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
- Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
- Frequent lifting, carrying, pushing, pulling, and lifting of up to ten (10) pounds to move material and supplies; occasional pushing, pulling, and lifting of up to 25 pounds with dollies and carts
WORKING CONDITIONS
Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions and potential exposure to disturbing and/or explicit court/police content.The position requires a great deal of communication with City employees, and some communication with the public and outside agencies.
Required Materials and Equipmen t
Personal computer, keyboard, typewriter, printer, telephone, fax machine, photocopy machine, calculator, postage scale and meter, books, files, paper shredder, scanner, and other standard office equipment.
PRE-EMPLOYMENT REQUIREMENTS
- Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification
- Drug screen
- Must be legally entitled to work in the United States
- Candidates assigned to the Prosecution Office will be fingerprinted and must be able to pass the FBI Criminal Justice Information Services (CJIS) criminal background check
The City of Westminster, Colorado, is a drug free workplace and an Equal Opportunity Employer that values diversity and aims to have its workforce reflect the community.
The City of Westminster offers a comprehensive benefit package including:
- Health and Dental
- Flexible Spending
- Pension/Retirement Plans
- Term Life Insurance
- Long-term Disability
- Survivor Benefits
- Wellness Program
- Career Development Program
- Tuition Reimbursement Program
- Leave program that provides for vacation, holidays, sick leave, major illness, and on the job injury
For a more detailed overview of our General Non Exempt employee benefit package:
Benefit Package
The City of Westminster does not participate in the Social Security system. In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf.
401(a) Contribution Rates:
Employee Mandatory Contribution: 11.5% of your base pay. Contributions are pre-tax and fully vested.
Employer Contribution: 12% of your base pay.
Employer Contribution Vesting Schedule
- Less than 3 years - 0%
- 3 to 4 years - 60%
- 4 to 5 years - 80%
- Over 5 years - 100%
- For employees age 55 and older, the employer contributions are 100% vested
The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode.
Closing Date/Time: 7/28/2025 8:30 AM Mountain
City of Westminster, Colorado
303-658-2150
Welcome to employment with the City of Westminster, Colorado!
Centrally located between Denver and Boulder, Colorado, on the US Highway 36 high-tech corridor, Westminster is a beautiful city designed for an exceptional quality of life. The community is a nationally recognized community with a reputation for innovation and progressive management in local government. Over 115,000 residents enjoy superb recreation amenities, beautiful neighborhoods, numerous entertainment and shopping opportunities. Westminster is 80% developed and maintains a goal to preserve 15% (3,300 acres) of its land area for natural open space.
The City of Westminster, Colorado, is a drug free workplace and an Equal Opportunity Employer that values diversity and aims to have its workforce reflect the community. The City of Westminster offers a bonus of up to $1,500 per year depending on the employee's level of fluency in Spanish, Hmong, Laotian, and/or American Sign Language (ASL).
The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Our core values are embodied in our SPIRIT (Service – Pride – Integrity – Responsibility – Innovation – Teamwork).
The City of Westminster is a full-service city employing over 1,600 talented individuals in a variety of jobs. Our employees are committed to delivering the highest quality of service to the local community in areas of:
- Law Enforcement
- Fire, Medical and Emergency Management
- Parks, Open Space, Golf and Recreation
- Library Services
- Community Development, including City Planning and Engineering
- Economic Development
- Utilities Operations
- Street Maintenance
- Plus internal services including: Human Resources, City Management, City Attorney’s Office, Finance, Facilities Management and Fleet Management
The City of Westminster offers a comprehensive benefit package including: Health and Dental Insurance, General Leave that provides vacation, holidays, and illness leave, Flexible Spending, Pension/ Retirement Plans, Term Life Insurance, Long-term Disability, Survivor Benefits, Wellness Program, and Education and Training Reimbursement.
You are welcome to apply online for any open City of Westminster position. Please note, that unless otherwise indicated, jobs close at 8:30 a.m. on the posted closing date. Applications can take from 20 to 30 minutes to complete, so please allow plenty of time for completion. Applications submitted after the job closing deadline cannot be accepted.
Current City of Westminster employees may be eligible to apply for internal jobs when they are available.
Business hours for City Hall, and several administrative offices are Monday through Friday 8:00 a.m. to 5:00 p.m. However, working schedules may vary depending on the needs of the operation.