Assistant Director for Faculty Engagement - College of Medicine

AST DIR, Program Management

Masters degree in an appropriate area and two years of relevant experience; or a bachelors degree and four years of relevant experience.

The Assistant Director for Faculty Engagement will develop and maintain a center of excellence for the recruitment, onboarding, and integration of high-level academic and administrative leaders, including department chairs and senior associate deans. This position plays a critical role in the recruitment of exceptional leaders to the College of Medicine and ensuring the successful transition and long-term success of newly appointed leaders.

The Assistant Director will serve as a key partner to the Dean’s Office, department administrators, and search committees in developing best practices for executive searches and onboarding. This role will work closely with the Chief of Staff to manage search committee processes to ensure consistency and clear expectations. Additionally, the position will provide support for the recruitment and professional development of administrative support professionals aligned with new executive hires to support the retention and success of both the support staff and newly recruited leaders.

About This Role:

Executive Search Strategy and Coordination

• Design, implement, and manage comprehensive search processes for executive-level positions including department chairs, senior associate deans, and other senior leadership roles.
• Partner with search committee chairs and executive sponsors to ensure timely search processes that align with institutional goals and best practices.
• Develop recruitment timelines, communications, and engagement strategies to attract top-tier candidates nationally and internationally.
• Serve as a liaison between the College and executive search firms, ensuring alignment of firm activities with UF’s strategic priorities.

Onboarding and Transition Management

• Create and implement structured onboarding programs for newly appointed executives that include institutional orientation, strategic planning sessions, stakeholder introductions, and performance goal setting.
• Coordinate relocation logistics and transitional support in partnership with university resources and local community organizations.
• Facilitate peer mentoring and integration opportunities to support new leaders in their first year.
• Facilitate or support onboarding programming, including speaking or presenting to new faculty and executive leaders as part of their integration into the college.

Administrative Support Alignment

• Collaborate with department leadership to assess administrative support needs for newly hired executives.
• Lead efforts to recruit, onboard, and professionally develop executive administrative assistants, ensuring alignment with leadership expectations and college-wide standards.
• Establish training and mentorship programs to enhance administrative assistant effectiveness and career development.

Talent Development and Process Improvement

• Evaluate and refine executive recruitment and onboarding practices to improve candidate and stakeholder experiences.
• Stay informed on national trends in executive recruitment and leadership development within academic medicine.
• Develop metrics and feedback tools to assess the success of recruitment and onboarding efforts, with continuous improvement in mind.

About the College of Medicine:

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of diverse populations, the College of Medicine plays a pivotal role in shaping the future of medicine.

For more information about the College of Medicine and its programs, visit College of Medicine.

We Offer Exceptional Benefits:

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

About Gainesville, Florida:

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds

$105,000 annually; commensurate with education and experience.

Masters degree in an appropriate area and two years of relevant experience; or a bachelors degree and four years of relevant experience.

• Master’s degree in human resources, organizational leadership, higher education administration, or related discipline.
• Five (5) years of progressive experience in recruitment, executive search coordination, or talent acquisition, including at least two years supporting senior or executive-level hires.
• Demonstrated experience managing complex, high-stakes recruitment processes with multiple stakeholders.
• Excellent organizational, communication, and project management skills.
• Experience coordinating complex event logistics in a professional setting.
• Strong facilitation and public speaking skills, including experience delivering onboarding or orientation sessions.
• Experience working in an academic medical center or higher education environment.
• Familiarity with faculty affairs, academic governance, and leadership structures in medical education.
• Knowledge of executive onboarding and leadership development best practices.

In order to be considered, you must upload your cover letter and resume.

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date.