Bookkeeper / Office Administrator

We are seeking a quality individual to support our small office and important customers.

Job Description

We are a small, yet busy office looking for a customer service-oriented Bookkeeper/Office Assistant who will be directly responsible for the day-to-day bookkeeping, accounts receivable, accounts payable, computer entries, bank deposits, reconciliations, and reporting. You will work to ensure accounts are accurate and that processes follow appropriate controls and standards. If you’re detail oriented, organized and enjoy working within a clear process, this is the position for you.

The candidate is required to perform, but not limited to the following:

· Processing of all check and credit card payments, which includes, database posting

· G/L coding, deposit of funds into bank and distribute the deposit log

· Receive and post payments, maintain customer information, and generate correspondence

· Help implement/maintain financial application like QuickBooks or something similar

· Make 30,60,90-day collection calls and prepare/mail 30, 60, 90-day collection letters

· Coding and posting of accounts payable invoices

· Calculate pay times for employees and submit individual times to the Payroll company

· Prepare weekly billing for mailing

· Manage phone calls and correspondence (e-mail, letters,packages etc.)

· Support general budgeting and bookkeeping procedures

· create and update records and database with personnel, financial and other data

· Track stocks of office supplies and place orders when necessary

· Submit timely reports and prepare presentations/proposals as assigned

· Assist colleagues whenever necessary

Qualifications:

• High degree of accuracy, keen attention to detail and demonstrably organized
• Experience with accounts payable, accounts receivable, payroll, inventory and general bookkeeping practices
• 2-3 years experience as bookkeeper in an office environment or commensurate education
• Proficiency in Excel, MS Office, and able to learn quickly to adapt to our specialized accounting system
• Familiarity with financial statements
• Able to multi-task and prioritize responsibilities
• Manage and process large volume of transactions efficiently and accurately
• Process oriented and extremely organized
• Exceptional customer service skills
• Strong verbal and written communication skills
• Experience in printing industry and able to work independently a plus
• Strong verbal and written communication skills

Honestly, we want you to love the process of keeping the books and be very good at organizing; our systems have lots of moving parts. This position directly reports to the President/CEO and works with a small, fun to work with team.

Benefits:

• Health Benefits, Medical and Life
• Paid Vacation time
• Paid Sick time
• Paid Holidays
• 401K

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, marital status, veteran status, or any other applicable legally protected status or characteristic.

Job Type: Full-time

Pay: Info Not Provided

Schedule:

• Monday to Friday 8am-5pm

Ability to reliably commute to:

• Carlsbad, CA 92009:

Experience:

• Bookkeeping: 2-3 year (Preferred)

Proficiency in Excel and Outlook

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person