Budget & Finance Manager

About the Office of the Massachusetts State Treasurer and Receiver General (“Treasury”)

Our mission is to manage and safeguard the State's public deposits and investments through sound business practices for the exclusive benefits of our citizens, and perform these duties with integrity, excellence, and leadership. Additionally, we strive to provide economic opportunity, stability, and security for every Massachusetts resident.

We are committed to excellence in recruiting, hiring, and retaining diverse and qualified individuals. We value the culture of diversity and professionalism in the workplace and strongly believe that our workforce should reflect our community.

https://www.surveymonkey.com/r/FM68GFV

Purpose of the Job:

The Massachusetts State Retirement Board (MSRB) administers a defined benefit retirement plan, the Massachusetts State Employees Retirement System (MSERS) for eligible employees of the Commonwealth and certain independent entities. Under the direction of the Finance Director, the Budget & Finance Manager is responsible for ensuring the successful execution of the day-to-day and annual accounting and fiscal operations and managing a team to accomplish the overall mission and goals of MSRB and MSERS.

Essential Functions and Responsibilities:

• Develop, maintain, and monitor the MSRB’s annual operating and capital budgets in accordance with Generally Accepted Accounting Principles (GAAP) and advise and communicate the status of financial matters on a regular basis to Finance Director.
• Oversee revenue, cost projections and budget analysis.
• Serve as inhouse expert on the Massachusetts Management Accounting and Reporting System (“MMARS”) accounting system, Commonwealth Information Warehouse (“CIW”), and Commonwealth budget process.
• Manage accounts payable & receivable, lease agreements, and vendor relationships.
• Oversee weekly disbursement and monthly benefit payment warrant process.
• Support and work in collaboration with all MSRB business units with emphasis on MSRB Information Systems Unit and MSRB Internal Audit Unit to optimize accounting processes.
• Assist and oversee the production of required financial statements and annual report in compliance with PERAC requirements.
• Administer/supervise financial reporting of annual local retirement system reimbursements and receivables in conjunction with MSRB Business Support Unit.
• Participate as required during audits performed by internal, state and external auditors to improve controls and the management of the MSRB.
• Support procurement activities in accordance with applicable laws, regulations and policies.
• Assist in updating budget and finance policies under direction of internal auditor.
• Review relationships and offer input of contractors who provide services

Supervisory Responsibilities:

• Manage finance team and conduct performance evaluations of employees
• Participate in strategic planning and development of further MARIS functionality related to the unit
• Recommend system improvements and modifications in support of business operations
• Special assignments as they arise.
• Participate in monthly MSRB Board meetings as necessary

Knowledge and Skills:

• Strong analytical, organizational, communication and interpersonal skills.
• Demonstrated experience to direct and manage a multi-generational and diverse team.
• Knowledge of applicable Massachusetts public sector budgeting and finance policies and procedures.
• Working knowledge of Commonwealth finance laws and standards established by Government Accounting Standards Board (GASB)
• Working knowledge of Commonwealth’s statewide procurement.
• Ability to learn MGL Chapter 32 and overall MSRB core business
• Proficient in computer applications such as Commonwealth’s MMARS, CIW, Great Plains (or other accounting software) Microsoft Word, Access, Excel.

Education and Experience:

• Candidates with a bachelor's degree in business management, Accounting, and /or Public
• Administration will be given preferred consideration, provided they meet the other qualifications outlined for the position.
• More than five years of experience specifically in one or more fields including Massachusetts government administration, accounting, financial analysis as a finance manager, comptroller or equivalent experience.

Physical Requirements:

• Ability to lift up to 10lbs
• Ability to sit for extended periods of time

Hybrid Work Environment:

All new hires at the Office of the State Treasurer and Receiver General (Treasury) will go through an In-Office Orientation Period consisting of a combination of virtual, in-person and on-the-job training so as to assimilate you to the Treasury’s culture and work environment. Following the initial In-Office Orientation Period a gradual transition to hybrid work will take place over the first 3-8 weeks of employment.

The hybrid work environment will consist of a minimum of two (2) days in the office each week, with one of these days being either a Monday or a Friday. Hybrid work arrangement is based on business needs of the department. There will be an additional (1) day in the office per month for a mandatory in person department meeting.