Position Summary:
The Reconstruction Job File Coordinator is responsible for managing all administrative aspects of reconstruction projects, ensuring accurate documentation, compliance, scheduling, and customer communication. This role plays a vital part in supporting the project management team and ensuring timely, profitable, and high-quality project execution.
Key Responsibilities:
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Coordinate all documentation for reconstruction projects from initiation to completion
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Enter and maintain job data in project management systems (e.g., DASH, Xactimate)
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Track job progress, subcontractor schedules, material orders, and inspections
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Communicate with customers, insurance adjusters, and subcontractors regarding job updates, documentation requirements, and scheduling
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Prepare and submit invoices, certificates of completion, lien waivers, and other required paperwork
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Assist in job budgeting, purchase orders, and cost tracking
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Maintain organized and up-to-date electronic and paper files for all reconstruction projects
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Monitor job timelines and follow up to ensure milestones are met
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Ensure compliance with company processes, insurance guidelines, and local regulations
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Support project managers and estimators with administrative needs
Qualifications:
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High school diploma or equivalent required; Associate's or Bachelor's degree preferred
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2+ years of administrative experience in construction, restoration, or insurance industry preferred
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Familiarity with project management software, Xactimate, or DASH is a plus
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Strong organizational skills and attention to detail
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Excellent written and verbal communication skills
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Ability to multitask and work in a fast-paced environment
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Proficiency in Microsoft Office (Word, Excel, Outlook)
Work Environment:
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Office-based
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Standard business hours with flexibility as needed for project demands