Director, Patient Access and Care Navigation

The Director of Patient Access and Care Navigation provides strategic and operational leadership over all access, navigation, and consumer experience functions within the Ambulatory Services Division. This role is responsible for designing and implementing scalable access models that improve care coordination, enhance patient experience, and optimize performance across scheduling, registration, call center operations, and care navigation services.

Serving as a key connector between ambulatory operations, hospital-based services, and enterprise functions such as Revenue Cycle and Finance, the Director ensures a coordinated, patient-centered approach that supports seamless transitions across the care continuum.

A critical component of this role involves providing ongoing education, support, and operational resources to ambulatory offices to ensure frontline teams are equipped to deliver high-quality access and navigation services. The Director partners with practice leadership to build capabilities, reinforce best practices, and promote standard work that aligns with enterprise access and capacity goals.

The Director leads cross-functional teams focused on scheduling optimization, pre-visit readiness, insurance authorization, referral management, and navigation services, while ensuring alignment with organizational goals, compliance standards, and operational efficiency targets. This role plays a vital part in enterprise access transformation efforts, acting as a thought partner to executive leadership and an operational liaison across departments to drive system-wide improvements in access and experience.

Key Responsibilities

• Strategic and Operational Leadership
  Leads the strategic direction, implementation, and continuous improvement of access, care navigation, and consumer experience services within the Ambulatory Services Division. Ensures alignment with enterprise goals related to access, capacity, patient experience, and clinical integration.

• Cross-Functional Oversight
  Oversees scheduling operations, pre-registration, registration, referral and authorization workflows, call center performance, and navigation services to support patient-centered care delivery. Promotes coordination between ambulatory offices, hospitals, centralized services, and system functions such as Revenue Cycle, Finance, and Care Management.

• Practice Support and Education
  Partners with ambulatory practice leadership to deliver education, tools, and resources that enable front-line staff to consistently provide high-quality, efficient access and navigation services. Builds local capability and champions standard work adoption across all sites.

• Access Model Design and Optimization
  Leads the development and execution of scalable, sustainable access models that improve provider utilization, reduce wait times, and streamline scheduling workflows. Applies data-driven strategies to enhance patient access and operational throughput.

• Customer Experience and Service Standards
  Implements and monitors patient experience and service excellence standards related to access and navigation. Ensures provider and staff interactions reflect the organization’s values, meet service level expectations, and promote equitable access to care.

• Workforce Management and Development
  Provides leadership to a diverse team across multiple functions. Coaches and develops leaders and team members while fostering a culture of accountability, continuous learning, and professional growth. Ensures effective deployment of staffing, resource management, and productivity monitoring.

• Regulatory and Compliance Oversight
  Ensures compliance with all regulatory, accreditation, and legal requirements related to access functions (e.g., registration accuracy, insurance verification, pre-authorization). Regularly reviews processes for quality, risk mitigation, and audit readiness.

• Performance Management and Continuous Improvement
  Monitors operational and performance metrics, identifying trends and opportunities to enhance workflow efficiency, reduce leakage, and improve navigation outcomes. Leads or contributes to enterprise-wide access transformation projects and performance improvement initiatives.

• Stakeholder Collaboration
  Serves as a connector between Ambulatory Services and key stakeholders across the organization, including physician leadership, clinical operations, hospital-based services, patient financial services, and executive leadership. Facilitates alignment across departments to support seamless care transitions and system integration.

Education

• Bachelor’s degree (Required)

Experience

• Experience with electronic health records (e.g. Epic), digital scheduling platforms, and CRM tools (Required).

• Experience in patient access, ambulatory operations, or health system navigation within a complex healthcare environment (Required).

• 5 years management experience (Required)

• 3 years patient navigation experience (Required)