Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional customer service skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is critical in ensuring smooth office operations and facilitating effective communication within the organization.
If you like to play Pickleball, this position could be for you.
Responsibilities
- Manage and maintain team schedules, including Sling Calendar coordination.
- Organize and prioritize incoming communications, including emails and phone calls.
- Prepare and transcribe meeting minutes, ensuring accurate documentation of discussions and action items.
- Assist in event planning, coordinating logistics for meetings, conferences, and corporate events.
- Sometimes cover as the front desk representative, greeting visitors and managing inquiries with professionalism.
- Maintain organized filing systems for documents and records, ensuring easy retrieval of information.
- Support office management tasks, including inventory management, purchase ledger updates, and interfacing with accounting team.
- Collaborate with other departments to facilitate smooth operations across the organization.
Experience
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling purposes.
- Excellent customer service skills with a friendly demeanor when interacting with clients and colleagues.
- Experience in event planning is preferred but not required.
- Familiarity with office management practices is an advantage.
- Ability to transcribe documents accurately and efficiently.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Part-time
Pay: From $2,000.00 per month
Expected hours: No more than 32 per week
Benefits:
- Employee discount
Schedule:
- Monday to Friday
- On call
- Weekends as needed
Work Location: In person