At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.
Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes’ Next Billion Dollar Startups, Forbes’ Cloud 100, the Inc. 5000, and Fast Company’s World’s Most Innovative Companies.
At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!
As an Executive Assistant, you will hold a pivotal position providing essential administrative support to our senior leadership in our technology, product and design teams. We place a high value on your commitment to integrity and confidentiality. The ideal candidate should possess exceptional communication skills and be comfortable collaborating with individuals at every level within our organization. In addition, you will excel in a fast-paced, occasionally demanding, and high-pressure environment, demonstrating the ability to prioritize multiple time-sensitive tasks.
This position is based onsite at our headquarters in Lehi, Utah - Monday to Friday.
What you will be doing:
- Manage general administrative tasks: coordination, communication, organization, and ad-hoc projects
- Make contacts of sensitive nature inside and outside of the company
- Manage both simple and complex calendars and scheduling logistics
- Arrange group or team meetings; may take meeting minutes
- Organize group events and meetings both on and off-site
- Coordinate a high volume of domestic and international travel arrangements and processes expense reports
- Help coordinate and run Podium’s town hall meeting and other company wide initiatives
What you should have:
- Must have Executive Assistant experience or strong project management equivalent
- Clear communication skills and attention to detail
- Collaborative processes while working well under pressure and within deadlines
- Independent thinker and worker. Can figure out scheduling problems without needing to have executives weigh in necessarily
- Organizational skills & time management in a fast-paced environment
- Knowledge of how to comport oneself in a professional, tech environment
- Effective planning, problem solving, and follow-up processes
- Dependability, focus on getting results
- Familiarity with Google for Business, Google Calendar in particular, and Slack
- Understanding of tech-based terminology is a plus
- Can do attitude; proactive; solutions oriented
Benefits
- Open and transparent culture
- Life insurance, long and short-term disability coverage
- Paid maternity and paternity leave
- Fertility Benefits
- Generous vacation time, plus three 4-day summer holiday weekends
- Excellent medical, dental, and vision benefits
- 401k Plan with competitive company matching
- Bi-annual swag drops with cool Podium gear and apparel
- A stellar HQ (Utah) gym with local professional coaches and classes offered
- Onsite HQ (Utah) child care center, subsidized for employees