Human Resources and Payroll Manager

Title: Human Resources & Payroll Manager

Reports to: Senior Director of Accounting/HR

Desired Credentials: Bachelors Degree in Human Resources, Business Administration or related field.

Primary Responsibilities: The Human Resources & Payroll Manager plays a critical role in supporting The Hamlin School’s mission by fostering a positive, compliant, and employee-centered workplace. Serving an independent K–8 all-girls school with approximately 450 students and 125 faculty and staff, this position oversees all aspects of human resources and payroll administration. The Human Resources & Payroll Manager ensures smooth operations throughout the employee lifecycle—from recruitment and onboarding through benefits administration, payroll processing, compliance, and offboarding—while promoting a culture of professionalism, equity, and care.

Hours/Classification: Full-Time Exempt - In-Person

___________________________________________________________________________

Expectation of Employee Civility and Commitment

The Hamlin School seeks to hire employees who will support and implement the school’s mission and Creed at all times. Hamlin employees are known for being compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin students. As such, Hamlin employees pay close attention to the students’ social-emotional wellbeing, their physical and mental health, and their moral development. Hamlin employees are committed to their own personal and professional growth; thus, they pay close attention to the research and innovations that impact their respective fields. All employees are expected to be flexible thinkers and nimble actors in support of the school’s overarching strategic goals and demonstrate a commitment to their colleagues’ success.

________________________________________________________________________________________

At The Hamlin School, we are committed to a policy of equal employment for all applicants and employees. As part of our commitment to a diverse and inclusive workplace, we recruit and hire applicants with diverse backgrounds and professional experience that show their commitment to K-8 education and being a contributing member of a learning community.

________________________________________________________________________________________

Key Responsibilities

Human Resources

• Manage full-cycle recruitment, including job postings, candidate screening and offer letters.
• Oversee onboarding and offboarding processes, including coordinating and communicating about orientations and other fall opening meetings
• Maintain accurate and up-to-date employee records, contracts, and HRIS systems.
• Administer and track employee training and compliance programs using Vector Solutions.
• Promote awareness of retirement benefits to encourage employees’ long-term financial well-being.
• Ensure all required federal, state, and local employment notices are posted and updated.
• Manage workers’ compensation claims in coordination with insurance providers.
  Provide guidance on employee relations and performance management matters in partnership with the appropriate manager.
• Ensure compliance with federal, state, and local employment laws (e.g., FMLA, CFRA, ADA, FEHA).
• Serve as the HR lead for the annual 403(b) plan audit by compiling data, ensuring compliance, and working with Finance and external auditors.

Payroll & Benefits

• Process bi-weekly payroll, ensuring accuracy of wages, deductions, and tax reporting.
• Administer employee benefit programs, including health, dental, vision, retirement, and COBRA.
• Maintain and reconcile payroll system and retirement platform data to ensure accuracy, compliance, and seamless integration.
• Coordinate annual open enrollment and provide support to employees with benefit elections.
• Track and report paid time off, sick leave, and other accruals in compliance with policy.
• Respond to employee inquiries regarding payroll, benefits, and related policies.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
  
• 5+ years of progressive HR and payroll management experience, ideally within education or nonprofit organizations.
  
• Strong knowledge of California labor laws, payroll practices, and regulatory compliance.
  
• Proficiency with HRIS and payroll systems (e.g., BambooHR, Paycom, Paylocity).
  
• Excellent problem-solving, analytical, and organizational skills, with the ability to manage multiple priorities and meet deadlines.
  
• High level of integrity, discretion, and professionalism when working with sensitive employee and payroll data.
  
• Collaborative and team-oriented, with a strong work ethic, kindness and humility, and openness to learning and growth.
  
• A genuine commitment to fostering a welcoming, inclusive, and respectful community where all individuals feel valued.

Preferred Qualifications

• Experience in independent schools or nonprofit organizations.
  
• SHRM or HRCI certified.
• Bilingual in Spanish and English.

Physical Requirements:

• This position is 100% on site.
• Ability to lift and carry packages and equipment up to 25 lbs.
• Ability to walk, stand, and perform physical tasks throughout the day.
• Demonstrate normal depth perception
• Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone
• See and read a computer screen and printed matter with or without vision aids
• Hear and understand speech at normal levels and on the telephone with or without auditory aides

Work Authorization Requirements

• Clear the Department of Justice background screening (Livescan)
• Authorized to work in the United States (I-9)
• Provide health (TB) clearance (an update is expected every four years)

Work Environment

• The work environment characteristics are representative of those in a normal school setting that one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work indoors in a standard office environment, computer lab, and/or classroom environment
• Some exposure to childhood and other diseases in a school environment
• May be required to work outside of typical work days and office hours to meet operational deadlines