Position Summary: The Payroll Manager administers all activities related to the bi-weekly payroll for Rush Copley Medical Center and associated entities. This role will provide leadership to Department Leaders as a subject matter expert in payroll processing. Works with other team members to accomplish timely processing.
- Supervises processing and ensures the accuracy of the biweekly payroll processing jobs and compliance with federal and state laws.
- Assist department leaders and employees with respect to Policies and Procedures of Rush Copley Medical Center as a subject matter expert and/or resource in payroll processing.
- Reviews bi-weekly payroll tax payments via ADP, validates quarterly and annual tax filings prepared by ADP.
- Performs a general overview of timecards in the UKG system on a weekly basis.
- Performs or oversees the weekly manual edit function to employee time and attendance records according to hospital wage, salary, and benefit policies.
- Oversees bi-weekly upload of UKG timekeeping system and upload of attendance/benefits to the payroll system.
- Reviews payroll uploads and reports for accuracy and completeness prior to check processing.
- Validates the distribution of direct deposits and payroll checks completed by ADP.
- Supervises the processing of check requests bi-weekly for payment of payroll deductions including wage assignments, annuities and charitable contributions.
- Responsible for the administration of all garnishments requests via ADP.
- Performs payroll data queries as needed or requested.
- Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion.
- Ad hoc and recurring monthly projects as assigned, including performing payroll account related reconciliations, assistance with testing for system upgrades and enhancements, assisting with the payroll close process, etc.
- Assists in audits related to payroll and employee deductions.
- Assist the Payroll Analyst with incoming phone calls and e-mail inquiries from Human Resources contacts and employees in regards to payroll issues. Act as customer service agent to resolve problems in a timely and effective manner.
- Works with Human Resources and the Payroll Supervisor to maintain employee database information for UKG automated timekeeping and payroll systems including employee profile changes and terminations.
- Responsible for the accurate and timely adjustments to benefit accrual plans.
- Coordinates proper storage and destruction of files, records and reports; maintains confidentiality at all times.
- Coordinates systems testing of upgrades or improvements as scheduled or needed.
- Reviews and updates policies and procedures as necessary.
- Assists with the coordination of Management Team UKG training.
- Administers calendar year end payroll procedures.
- Verifies annual W-2 processing with ADP.
- Assists with month end close related to payroll including journal entries and balance sheet reconciliations.
- Works with vendors or other team members to ensure all disputes, problems or questions are properly resolved in a timely manner.
- Works with all managers and hospital team members to resolve payroll issues/discrepancies until complete resolution of the problem.
- Assists human resource team members with special projects upon request.
Position Requirements:
- 10+ years of payroll experience.
- Associate’s degree preferred, accounting coursework a plus.
- FPC or CPP certification.
- Must be customer service-oriented with a commitment to timely and professional customer service.
- Knowledge of Lawson Payroll or other large ERP software a plus.
- Experience with UKG Timekeeping required.
- Proven experience in handling highly confidential and highly sensitive information.
- Intermediate level Excel and Word skills.
- Excellent oral and written communication skills.
- Must be able to work under payroll deadlines.
- Strong attention to detail.
- Ability to work additional hours as needed.
Location: Rush Copley Medical Center · Fiscal Services
Schedule: Full-time, First shift, 8a to 5p M-F