Manager, Payroll

Position Summary: The Payroll Manager administers all activities related to the bi-weekly payroll for Rush Copley Medical Center and associated entities. This role will provide leadership to Department Leaders as a subject matter expert in payroll processing. Works with other team members to accomplish timely processing.

• Supervises processing and ensures the accuracy of the biweekly payroll processing jobs and compliance with federal and state laws.
• Assist department leaders and employees with respect to Policies and Procedures of Rush Copley Medical Center as a subject matter expert and/or resource in payroll processing.
• Reviews bi-weekly payroll tax payments via ADP, validates quarterly and annual tax filings prepared by ADP.
• Performs a general overview of timecards in the UKG system on a weekly basis.
• Performs or oversees the weekly manual edit function to employee time and attendance records according to hospital wage, salary, and benefit policies.
• Oversees bi-weekly upload of UKG timekeeping system and upload of attendance/benefits to the payroll system.
• Reviews payroll uploads and reports for accuracy and completeness prior to check processing.
• Validates the distribution of direct deposits and payroll checks completed by ADP.
• Supervises the processing of check requests bi-weekly for payment of payroll deductions including wage assignments, annuities and charitable contributions.
• Responsible for the administration of all garnishments requests via ADP.
• Performs payroll data queries as needed or requested.
• Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion.
• Ad hoc and recurring monthly projects as assigned, including performing payroll account related reconciliations, assistance with testing for system upgrades and enhancements, assisting with the payroll close process, etc.
• Assists in audits related to payroll and employee deductions.
• Assist the Payroll Analyst with incoming phone calls and e-mail inquiries from Human Resources contacts and employees in regards to payroll issues. Act as customer service agent to resolve problems in a timely and effective manner.
• Works with Human Resources and the Payroll Supervisor to maintain employee database information for UKG automated timekeeping and payroll systems including employee profile changes and terminations.
• Responsible for the accurate and timely adjustments to benefit accrual plans.
• Coordinates proper storage and destruction of files, records and reports; maintains confidentiality at all times.

• Coordinates systems testing of upgrades or improvements as scheduled or needed.
• Reviews and updates policies and procedures as necessary.
• Assists with the coordination of Management Team UKG training.
• Administers calendar year end payroll procedures.
• Verifies annual W-2 processing with ADP.
• Assists with month end close related to payroll including journal entries and balance sheet reconciliations.
• Works with vendors or other team members to ensure all disputes, problems or questions are properly resolved in a timely manner.
• Works with all managers and hospital team members to resolve payroll issues/discrepancies until complete resolution of the problem.
• Assists human resource team members with special projects upon request.

Position Requirements:

• 10+ years of payroll experience.
• Associate’s degree preferred, accounting coursework a plus.
• FPC or CPP certification.
• Must be customer service-oriented with a commitment to timely and professional customer service.
• Knowledge of Lawson Payroll or other large ERP software a plus.
• Experience with UKG Timekeeping required.
• Proven experience in handling highly confidential and highly sensitive information.
• Intermediate level Excel and Word skills.
• Excellent oral and written communication skills.
• Must be able to work under payroll deadlines.
• Strong attention to detail.
• Ability to work additional hours as needed.