Program & Events Assistant - Gies College of Business

Program & Events Assistant - Gies College of Business

Business Administration

Job Summary

Manage the day-to-day operations of the Illinois Supply Chain Management Corporate Affiliates Program, assist with the Supply Chain Management undergraduate program, and assist with departmental and area events of the Department of Business Administration.

Duties & Responsibilities

• Program Management
  
  • Assist in recruiting and supervising students as Supply Chain Management (SCM) major program representatives.
  • Plan and facilitate the SCM Seminar for recruiting prospective students.
  • Regularly meet with enrolled and potential students to discuss the SCM program guidelines and specific course requirements to ensure successful outcomes in a timely manner for program completion.
  • Lead domestic and international immersion experiences in SCM Program.
  • Schedule annual SCM meetings and networking events, such as CAP Advisory Board meeting, Industry Day, SCM Seminars, and Annual Case Competition.
  • Arrange corporate site visits with affiliates to enhance the student experience.
  • Act as liaison with Advancement and Corporate Relations from Gies College of Business and the Directors to manage relationships with corporate affiliates, program donors, and alumni engagement.
• Events & Travel Coordination
  
  • Assist with department-wide events and meetings.
  • Assist faculty with development of research-based conference programming.
  • Provide in-person support on the day of proseminars and events.
  • Arrange catering as necessary.
  • Assist in preparing and managing agendas and future follow up.
  • Process travel and purchasing expenses via P- & T-Card as necessary.
• Administrative • Act as the departmental liaison with MarComm, manage relationships between the department, specializations, and constituents. • Provide administrative support for area initiatives as needed. • Assume additional appropriate related duties to enhance the mission of the unit.

Additional Physical Demands

This position is in an office setting, no adverse working conditions

Minimum Qualifications

Bachelor’s degree.

Preferred Qualifications

A total of one (1) year (12 months) of work experience in program coordination and/or event management

Knowledge, Skills and Abilities

• Comprehensive knowledge of general event coordination and management.
• Ability to exercise professional judgment and to help ensure the Department’s compliance with State, University, Campus, College, and Department policies and procedures.
• Knowledge and familiarity with the Microsoft Office suite of applications.
• Excellent organizational skills.
• Interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.
• Ability to handle multiple tasks simultaneously and meet deadlines with accuracy.

Appointment Information

This is a 100% full-time Civil Service 5001 - Program Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. Sponsorship for work authorization is not available for this position. The budgeted approved salary range for this position is $45,000 -$50,000.

At Gies, we believe in being a place of inclusion and equity, a place where all can succeed. This position must be attentive to the College’s commitment to diversity, inclusion, and equity and ensure it is being implemented throughout projects and activities. For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies.

Become an Illinois professional at the University of Illinois Urbana-Champaign (UIUC) and be part of a dynamic and diverse community dedicated to making a positive impact on both local and global scales, advancing knowledge, and fostering creativity. Learn more about why YOU should join us at UIUC. The University of Illinois offers a wide variety of benefits, including paid leave and holidays: The University of Illinois offers a wide variety of benefits, including paid leave and holidays:

https://www.hr.uillinois.edu/benefits
https://www.hr.uillinois.edu/leave
https://www.hr.uillinois.edu/leave/holidays

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Monday, August 18, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact porche@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1031826
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu