Project Coordinator
About the Role
We are seeking a highly organized and proactive Project Coordinator to support our growing portfolio of businesses. This role is the hub for execution — ensuring projects move forward on time, deadlines are met, and communication between teams stays clear.
You’ll manage task flow, coordinate deliverables, and keep leadership updated so projects don’t stall. If you love checklists, details, and making sure things get done, you’ll thrive here.
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Key Responsibilities
Project Management
- Coordinate and track deliverables across multiple brands and client projects.
- Maintain project timelines, checklists, and deadlines.
- Ensure task dependencies are clear and follow-ups are completed.
Communication & Coordination
- Act as the bridge between leadership, team members, contractors, and clients.
- Schedule and confirm meetings, calls, and deadlines.
- Document project updates and circulate weekly progress reports.
Execution Support
- Assist with marketing tasks such as posting content, scheduling emails, or uploading blogs.
- Help prepare contracts, invoices, or proposals.
- Manage project files, assets, and templates to keep systems organized.
Reporting & Accountability
- Track progress against project goals and KPIs.
- Alert leadership of roadblocks early and propose solutions.
- Maintain a simple dashboard to show project status at a glance.
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What Success Looks Like
- Projects move forward smoothly without leadership needing to chase tasks.
- Deadlines are consistently met.
- Weekly reports clearly show what’s done, what’s next, and where help is needed.
- Leadership spends more time on strategy and revenue, less time on task management.
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Skills & Experience
- 2+ years in project coordination, operations, or admin management.
- Strong organizational and time management skills.
- Excellent written and verbal communication.
- Tech-savvy: Google Workspace, Notion, Trello/ClickUp/Asana, CRM tools.
- Bonus: Exposure to marketing, websites, or events coordination.
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Compensation & Details
- Part-time: 25–30 hours/week (flexible schedule).
- $20/hour starting, with growth potential as role expands.
- Remote-first, with occasional on-site coordination (if needed for events).
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 25 – 30 per week
Work Location: Remote