Job Summary
We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative and active support. This role combines traditional secretarial duties with administrative, HR, and basic logistics responsibilities, playing a key role in ensuring smooth daily operations.
Secretarial Functions:
-Manage calendars, calls and correspondence.
-Organize meetings and follow up on management's pending task.
-Draft, edit, and manage documents and reports.
Administrative & Fiscal Support:
-Maintain and organize administrative and fiscal records.
-Assist with legal and compliance documentation.
Human Resources Support:
-Coordinate staff request, days off, and attendance tracking.
-Maintain administrative records related to personnel.
Basic Logistics Support:
-Coordinate with the transportation department regarding truck insurance and documentation.
-Monitor and maintain organized records for the fleet.
Executive Assistance:
-Provide direct support to management by reporting progress, ensuring deadlines are met, and suggesting process improvements.
Requirements
- Proven experience in a receptionist or administrative role is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Google Workspace applications (Docs, Sheets, Calendar).
- Familiarity with QuickBooks is a plus but not mandatory.
- Excellent customer service skills with a friendly demeanor.
- Strong clerical skills including data entry and proofreading abilities.
- Bilingual candidates
- High level of computer literacy with experience using various office software.
- Experience with Mac (apple system)
- Knowledge of basic administration, HR, and compliance documentation.
- Ability to work under pressure and handle confidential information.
- Strong organizational, multitasking, and communication skills.
Schedule & Availability:
-Monday to Saturday, with flexibility to handle urgent administrative maters.
Core Competencies:
-Proactivity and a high send of responsibility.
-Problem-solving and analytical thinking.
-Professional discretion and commitment to the company.
If you are an enthusiastic individual who thrives in a dynamic environment and possesses the required skills, we encourage you to apply for this exciting opportunity as our Receptionist/Secretary.
Job Type: Full-time
Pay: $600.00 - $800.00 per week
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person