Responsibilities:
- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and respond to inquiries
- Greet and assist visitors in a professional and friendly manner
- Maintain office supplies inventory and place orders when necessary
- Coordinate and schedule appointments, meetings, and travel arrangements
- Prepare and distribute correspondence, memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system for documents, records, and reports
- Assist in organizing and coordinating office events and meetings
- Perform general clerical duties including photocopying, scanning, faxing, mailing, and filing
Experience:
- Proven experience as a secretary or administrative assistant
- Knowledge of office management systems and procedures
- Proficiency in MS Office (Word, Excel, Outlook)
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Ability to work independently with minimal supervision
Skills:
- Personal assistant experience preferred
- Strong customer service orientation
- Experience as a dental receptionist is a plus
- Event planning experience is an asset
- Familiarity with office equipment (e.g. printers, scanners)
- Project coordination skills are desirable
- Ability to handle confidential information with discretion
- Accurate data entry and order entry skills required
- Professional phone etiquette
This is an opportunity to join a dynamic team in a professional office setting. We offer competitive compensation and benefits packages. If you have the required skills and experience for this position, we would love to hear from you. Please submit your resume for consideration.
Job Type: Full-time
Pay: $15.00 - $21.32 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Somerville, MA 02145 (Required)
Ability to Relocate:
- Somerville, MA 02145: Relocate before starting work (Preferred)
Work Location: In person