Village Clerk Service Coordinator

Date: July 17, 2025

Position Title:

Village Clerk Services Coordinator

Department and Reports to:

Village Clerk

Summary of Position:
The Village Clerk Service Coordinator facilitates the efficient operation of the Clerk’s Office by

performing a variety of clerical and administrative tasks.

Duties Include:

• Secretarial and clerical duties for the staff of the Village Clerk's office

• Maintain high citizen contact including fielding complaints and responding to inquiries

• Process transactions, FOIA Requests, Bankruptcy and Court Appearance Notices

• Access and maintain Village files and records, including confidential and sensitive records such

as those related to collective bargaining and contract administration

• Process all liquor, peddler & solicitors licenses; maintain all files pertaining to the same.

• Process and post all agendas and ordinances passed by the Village Council.

• Type letters, memos, forms, invoices, charts, reports, minutes, including minutes from executive

sessions, agendas, and other correspondence

• Access and review confidential and sensitive Village files and records, such as those for the

purpose of preparing minutes and other correspondence

Position Requirements:

• High school diploma; and relative college level secretarial courses
• 5 years' experience in an equivalent position
• A combination of education and experience will be considered
• Abilities to include familiarity with business writing skills, record and transcribe

meeting minutes in a timely fashion

Please Submit Letter of Intent and Resume

to James Ellexson, HR Director at

Jellexson@maywood-il.gov

Within 5 Business Days from Posting Date