Administrative Support

The Opportunity:

The Ministry of Government Relations is seeking a skilled and highly detail-oriented individual to join the Community Planning Branch office in Saskatoon.

This position provides key administrative support by preparing documents, managing databases, maintaining records and retrieving information in a timely manner. Responsibilities include providing reception services, monitoring and coding expenditures, process fee payments and preparing financial reports and ordering office supplies. Other duties include: maintaining a filing system, receiving, sorting and distributing incoming mail, handling mailouts. In addition the position supports the coordination of meetings, and coordinating travel and logistics.

Success in this role requires exceptional attention to detail, a strong commitment to accuracy, initiative and a dedication to excellence. The ideal candidate takes pride in producing high-quality work, consistently demonstrates precision in managing information and records and is committed to ensuring tasks are completed thoroughly, accurately, and efficiently.

• Accurately enter various types of information into databases.
• Respond to telephone inquiries from the public and redirect calls.
• Meet multiple tight deadlines while dealing with frequent interruptions.
• Responsible for proofreading, edit, format, and use word processing software to create a variety of documents and letters, including ministerial correspondence and briefing notes.
• Maintain files in SharePoint and manage disposal, archiving and retrieval of files.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Assist in the development, implementing and updating of administrative support procedures and standards.
• Acquire, purchase, and maintain inventory of office supplies, and equipment.

Job Capabilities:

In this leadership and supervisory role, we are seeking someone who:

• Holds themselves and others accountable for delivering on work expectations.
• Demonstrates innovation and supports their team to identify, iterate, and implement new solutions.
• Is inclusive, promotes, supports, and enables belonging, encourages diversity, and values all contributions.
• Is adaptable, anticipates the impact of change, models agility, and supports their team through ambiguity.
• Is outcomes-focused, enables their team to meet or exceed established goals, and balances longer term objectives with tactical execution.

Technical Knowledge and

Skills

• Knowledge of customer service and public/client relations processes.
• Knowledge of administrative procedures, protocols, and/or office filing systems and equipment.
• Knowledge of proofreading, editing, formatting to create a variety of documents and letters.
• Knowledge of accounting principles and procedures.
• Knowledge of computer applications such as databases and SharePoint, word processing, spreadsheet software, operating systems and/or computer hardware.
• Knowledge of ability to lead multi-step projects by organizing schedules, coordinating stakeholders, and ensuring deliverables are completed on time.
• Typically, the knowledge and skills required to be successful in this role would be achieved through a Certificate in Office Administration and/or equivalent office administration and client service experience.

Skills

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level C)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Managing Talent (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.