Regional Office Manager

Regional Office Manager

Location: Multiple Head Start Centers (Travel Required)

Position Type: Full-Time

Are you passionate about ensuring high-quality services for children and families? Do you thrive in dynamic environments and enjoy supporting and training others? Join our mission-driven team as a Regional Office Manager and help create consistent, smooth operations across our Head Start centers!

About the Role

The Regional Office Manager plays a critical role in strengthening administrative operations across multiple Head Start locations. You’ll provide on-the-ground coverage when Office Managers are absent, mentor new team members, and reinforce best practices in compliance, safety, and office efficiency. If you love problem-solving, traveling between sites, and helping others succeed, this is the perfect opportunity for you!

What You’ll Do

Administrative Support & Coverage

• Step in during Office Manager absences to maintain front desk operations, visitor reception, phone coverage, and communication.
• Coordinate center calendars, announcements, trainings, and document organization.
• Ensure a welcoming and professional administrative environment.

Training & Mentorship

• Coach and train Office Managers in areas such as procurement, in-kind contributions, and CACFP documentation.
• Provide ongoing support for onboarding and professional development.

Center Operations

• Support accurate and timely month-end financial reporting.
• Assist with procurement, supply management, and fiscal documentation.
• Help enforce HR protocols and ensure proper support for substitutes or temporary staff.

Compliance & Safety

• Conduct or support inspections (fire, safety, playground).
• Ensure accurate and timely documentation for compliance and audits.
• Promote safe and health-conscious practices in each center.

Data & Systems

• Enter and troubleshoot data in systems like C-FIT and SharePoint.
• Help maintain accurate records for attendance, meals, and volunteer hours.