Estimator / Operations Coordinator
Job description
VirtueStaff is seeking a Spanish Bilingual Estimator / Operations Coordinator to oversee project logistics and labor estimations for a final construction cleaning services company. In this dual-function role, the coordinator will analyze construction plan unit matrices to generate accurate labor estimates in Excel while serving as the primary operational link between field crews and site superintendents. The ideal candidate manages approximately five concurrent projects, ensuring job site readiness, material ordering, PPE compliance, and remote crew accountability.
Responsibilities
- Review construction plans and unit matrices daily to calculate labor requirements and build standardized proposals in Excel.
- Submit bids through the company CRM and follow up with clients to confirm receipt and address project scope requirements.
- Conduct daily morning check-ins with field crews in Spanish to verify attendance, readiness, and compliance with project scopes.
- Communicate directly with construction project managers and superintendents in English to relay field instructions and resolve quality concerns.
- Coordinate remote crew staffing adjustments, resolve site complaints, and order job site supplies or required PPE.
- Assist the Director of Operations with new project startups across concurrent active job sites.
Requirements
- Fluent bilingual English and Spanish communication skills (verbal and written).
- Professional background in property management, home services, janitorial/cleaning services, or labor-based operational environments preferred.
- Strong organizational skills with proven experience coordinating multiple active projects and field teams simultaneously.
- Proficiency in Microsoft Excel, Microsoft Word, PDF plan viewers, and CRM software.
- Comfortable working with basic arithmetic, estimating formulas, and structured SOPs.
- Strong problem-solving abilities, professional demeanor when handling client concerns, and independent operational judgment.
- Spanish bilingual required.
Benefits
- Work From Home
- Performance Bonus
Skills mentioned
At VirtueStaff, we are dedicated to redefining remote staffing by connecting businesses with highly skilled virtual assistants. Our process emphasizes rigorous screening to ensure that only the top 1% of candidates are presented to our clients. By leveraging global talent, we help organizations enhance efficiency while significantly reducing operational costs. Specifically, our services have demonstrated potential savings of around $20,000 per year per U.S. employee. We understand the unique challenges faced by business owners and executives, enabling us to provide tailored staffing solutions that streamline operations. Additionally, we aim to transform the lives of our candidates. Many of them can earn up to eight times their local salaries by working with us, providing an opportunity for substantial economic improvement. VirtueStaff assists in various tasks, including administrative work, marketing outreach, customer service, and specialized roles such as bookkeeping and technical support. We take pride in our commitment to quality, ensuring that every assistant is fully equipped to become an integral part of your team. By emphasizing both performance and support, we strive for a perfect fit between clients and assistants, making your hiring experience as seamless as possible.
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