Fleet Personnel Manager

Fleet Personnel Manager

Glasgow

Marine HR

Director, Marine HR & HSE

Position Summary

The Fleet Personnel Manager is primarily responsible for the efficient running of the Marine HR Operations team in Glasgow and Manila. This role provides knowledge and advice, where required, in relation to Marine HR policies and procedures within the fleet.

The position is largely responsible for manning, performance management and delivery on all fleet manning goals.

This position supports the Vessel Managers and Fleet Managers in aspects relating to vessel manning as well as the Director, Marine HR & HSE with any other aspects relating to Marine HR.

Major Responsibilities

• Treat safety and environmental compliance as a top priority.
• Lead the fleet Marine HR Operations team and in particular provide daily mentoring and coaching to the Lead MPOs in order to help them develop in their roles.
• Manage and oversee the third-party manning agencies based in various locations worldwide.
• Operational responsibility for all aspects of crew management for the fleet including but not limited to compliance, crew planning, safe manning, STCW, MLC and IMO regulations.
• Support strategic planning for Marine HR Operations and provide support as and when required in other related initiatives including the development of Marine HR procedures.
• Ensure correct application of Marine HR procedures across the Marine HR Operations team for the fleet and maintain up to date procedures within Docmap.
• Manage the disciplinary process in respect of Senior Officers and provide guidance to Lead MPO’s on the disciplinary process for Junior Officers to ensure compliance with T&C’s/ CBA.
• Ensuring charterer’s matrices are always met.
• Provide general Marine HR expertise to Vessel Managers and Fleet Managers as and when required.
• Overall responsibility for follow through on personal development of officers and crew ensuring that procedures and requirements are always maintained.
• Manage the process for Senior Officer visits in Glasgow.
• Support in identifying ongoing recruitment and promotion requirements for new buildings and current fleet
• Manage the benchmarking of terms and conditions for our sea staff.
• Participating and supporting internal and external audits of Marine HR.
• Close out of manning agency audits.
• Attend seafarer conferences, external conferences and forums as and when required.
• Conduct monthly manpower analysis, projections and prepare monthly and quarterly Marine HR KPI reports.
• Provide information and budgets for future vessel tenders.
• Oversee scheduling activities for the fleet ensuring collaboration with the Training and Recruitment Team and Career Development Officers.
• Prepare, monitor and review monthly the annual manning and crew travel budget analysis/ OPEX reports for the fleet in liaison with the Financial Analysts.
• Maintain bi-yearly retention/ attrition graph as required by TMSA.
• Monthly/ quarterly Marine HR budget reporting to charterers and Senior Management.
• Support the preparation of quarterly budget reviews for specific customers.
• Act as a mentor for more junior members in the team.
• Work seamlessly with the other groups within the Marine HR Team for the fleet and drive a culture of teamwork and open communication across the team.
• Participate in Emergency Response Team where required.

Requirements (Knowledge, Skills & Abilities)

• People management and leadership skills.
• Understanding of manning functions within the organisation.
• Ability to respond positively to customers in an effective manner.
• Demonstrates teamwork, interpersonal and communication skills.
• Ability to prioritise tasks and adapt to a changing environment.
• Knowledge of marine training and certification legislation and requirements.
• Proficient in Microsoft Office applications.
• 5 years of experience within Marine HR Operations.