Premier Fire: Contract Administrator - Southampton University

Premier Fire

Contract Administrator (University of Southampton Contract)£24,700, company benefits, work life balance position

About Premier Fire Premier Fire Security provide the highest quality fire and security systems, trusted by a wide and diverse range of commercial and domestic clients across the South of England. We pride ourselves on a customer service ethos that has afforded us an enviable reputation in the industry. Our services include system design, installation, commissioning, maintenance and training for all services we offer.Premier Fire is proudly part of Obsequio Group; Our businesses all deliver expert safety and compliance services across the UK, supporting both public and private sector clients, solving complex compliance challenges for operators, developers, estates teams and within facilities management.

Our Role

As a Contract Administrator within Premier’s University of Southampton Team, you will support the successful delivery of fire and security maintenance, small works and installation projects to the client.You will be responsible for coordinating schedules, communicating with stakeholders, managing documentation, and ensuring smooth workflow across departments.

The contract has a static office on the University’s Highfield Campus, that will be the primary place of operations. The contract covers all of University of Southampton’s campuses and Hall of Residences, which covers Southampton and Winchester locations.

Key Responsibilities

Project Planning & Coordination

· Assist in planning PPM timelines, resources, and key milestones.

· Monitor and track progress of works from quotation to completion.

· Liaise with engineers, subcontractors, suppliers, and clients to coordinate schedules.

· Prepare and issue job packs, RAMS (Risk Assessments and Method Statements), and necessary compliance documentation.

· Maintain and update project databases and job tracking systems (Plan on).

· Applying for, raising and issuing of Permits for any site works scheduled.

· Assist in procurement by raising purchase orders and coordinating material deliveries.

· Receipting in of approved invoices.

· Raising and issuing of Work Orders to subcontractors.

· Collating and issuing of RAMS and O&M’s.

· Ensure project documentation is complete and filed appropriately.

· Assist with the managing of Project Revenue Forecasting and invoicing.

Communication & Reporting

· Act as the central point of contact between engineers, operations, and customers.

· Provide project status updates to internal teams and clients.

· Escalate delays or issues to the Installation Manager proactively

Key Skills & Attributes

· Strong organisational and multitasking skills.

· Excellent written and verbal communication.

· High attention to detail and ability to work to deadlines.

· Customer-focused with a professional and responsive attitude.

· Problem-solving approach and a proactive mindset.

Experience & Qualifications

· 2+ years of experience in a coordination, administrative, or scheduling role.

· Proficiency with project tracking tools or job management platforms (e.g., Planon, SimPRO or similar).

Desirable:

· Familiarity with large contract or engineering environments.

· Understanding of health & safety procedures (e.g., RAMS, CDM).

· Qualification or experience in project management or administration.

What We Offer

£24,700 – Mon-Fri contracted

AVIVA pension scheme

Holiday Buy and Sell Scheme

25 days holiday

Opportunity to grow within a dynamic and fast-paced team.

Free Parking on site

Premier Fire is an equal opportunities employer committed to diversity and inclusion.We welcome applications from all qualified candidates regardless of background.This job specification is not exhaustive and may be subject to modification in line with business requirements.