Administrative Clerk I (Traffic) - Clerk of Courts

Walworth County - Elkhorn, WI
$15.59 - $21.07 an hour

This position is responsible for preparing the daily 8:30 a.m. call for the judge and clerk, answering phones, assisting customers at the counter, opening new criminal traffic files and fulfilling in-person records requests from the public.

Days: Monday - Friday
Work Hours: 8:00 am - 5:00 pm
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.00 full-time, hourly non-exempt

Applications are being accepted from current Walworth County employees as well as members of the public.
Essential Duties and Responsibilities: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Prepare calendar and minutes for 8:30 a.m. call.

Check for pending cases for defendants on 8:30 a.m. call.

Deliver 8:30 a.m. calendar and minutes to judge/calendar clerk/court reporter.

Answer general phone line and assist customers/direct calls to appropriate clerk(s).

Assist customers at the counter by answering questions, accepting various filings, receipting payments, processing restraining orders, opening new civil, family and small claims cases.

Open new criminal traffic files through e-filing.

Process new criminal traffic files through e-filing.

Receipt money from bond book (Sheriff's Office).

Close front counter at the end of the day – collect money from all drawers and lock the same in the safe.

Receive paperwork regarding all types of cases, stamping and directing them accordingly.

Prepare calendars for the District Attorney's Office and Jail Administration.

Provide requested files to the public for review.

Make copies and charge appropriate fees for copies the public may request from files they review.
Assist Clerk of Circuit Court Office as assigned.

Demonstrate a commitment to county safety and risk management efforts.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or equivalent with a minimum of one year of formal preparation or two years paralegal experience. Proven experience in ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's as well as ability to perform these operations using units of American money and weight measurement, volume, and distance. Proven experience in legal terminology.

Interactions & Communication
Interacts with judges, lawyers, law enforcement, and District Attorney's office requiring organization, great communication skills, and attention to detail.

Decision Making
This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

Thinking and Problem Solving
In relation to established procedures, protocols and policies of the County and state laws, challenges in this position tend to be diverse but are typically covered by precedent or established practice.

Tools and Equipment Used
Typewriter Copy Machine
Telephone FAX Machine
Calculator Personal Computer/Printer
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Selection Process: TO INCLUDE:
Formal Walworth County Electronic Application
Education & Experience Review
Data Entry Test (6,000 kph)
Record Locating Test (70%)
Sentence Clarity Test (70%)
Spelling Test (70%)
Microsoft Word 2010 Test (70%)
Microsoft Excel 2010 Test (70%)
Oral Department Interview
Reference Check
Background Check
Post Offer Physical Exam
Drug Screen

Other job related tests may be required.

Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]
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