Administrative and Communications Assistant

India Partners - Eugene, OR 97401

Job details Salary $18 - $20 an hour Job Type Full-time Number of hires for this role 1 Qualifications

    • High school or equivalent (Preferred)

    • Database administration: 1 year (Preferred)

Full Job Description

Administrative & Communications Assistant

Full Time, Non-Exempt
Hours: Mon-Fri., 8am-5pm, 40 hours per week, some flexibility allowed

Location: A five-person office near downtown Eugene, Oregon, USA

Responsible to: Director of Operations

For over 35 years, India Partners has helped to meet the needs of people in India suffering without food, education, shelter, medical care, and more. We are a faith-based non-profit and serve all regardless of caste, religion, gender, or creed.

The Administrative & Communications Assistant will provide critical support for our growing organization. The ideal candidate will have excellent organizational, administrative, and communications skills. The candidate also must thrive in a multi-tasking role, exhibit flexibility and patience with poise, and take pride in contributing to the excellence and professionalism of the organization.

Key Abilities

  • Ability to quickly adapt to a new work environment, learn new concepts, and independently gather key ideas and details.
  • Ability to enthusiastically take on new challenges and learn new skills when needed.
  • Ability to keep track of details and remain organized in a rapidly changing environment.
  • Ability to learn new computer programs quickly and navigate them confidently.
  • Ability to shift with the changing needs of the growing organization.

Key Areas of Responsibility



  • Maintain and update donor records
  • Implement gift tracking metrics consistently and run reports as needed
  • Compile mail lists for marketing campaigns
  • Assist with inputting special gifts (e.g., workplace campaign gifts)


  • Assist donors through telephone and email
  • Assist with incoming mail and with outgoing mailings
  • Complete printing of in-house receipts and appeals


  • Help maintain organization within online filing system
  • Assist with overall office organization and supply inventory
  • Help coordinate volunteers when needed



  • Assist with construction of giving webpages and consistency of gift tracking codes
  • Assist with completing regular marketing tracking reports
  • Assist in editing and scheduling of marketing campaigns (emails, mailings, etc.)

Social Media

  • Craft social media content in alignment with marketing calendar
  • Implement social media posts across platforms
  • Track effectivity of social media and utilize ads strategically

Donor Communication

  • Call and email donors
  • Write and send thank you cards as needed
  • Compile, update, and send reports to donors as needed

Workplace Giving

  • Provide support in the maintenance of various workplace giving portals


  • Special Projects
  • Event support
  • Radiothon support
  • Other responsibilities as assigned


  • Bachelor’s degree preferred
  • Two years of administrative or office management experience required. Non-profit background or knowledge a plus.
  • Proficiency in Microsoft Office programs, including Excel and Word.
  • Strong digital and computer skills
  • Database experience preferred
  • Passion for high quality work
  • Excitement to work within a faith-motivated organization and culture

We offer a competitive benefits package including medical, dental, vision, life, SEP-IRA, and PTO.

Job Type: Full-time

Pay: $18-20/hour, based on experience

Please send cover letter and resume to: jobs at indiapartners dot org

Job Type: Full-time

Pay: $18.00 - $20.00 per hour


  • Dental insurance
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance


  • Monday to Friday

COVID-19 considerations:
Our workplace is spaced out and allows for distancing as needed and desired


  • High school or equivalent (Preferred)


  • Database administration: 1 year (Preferred)

Work Location: One location

Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]