Administrative and Communications Assistant

India Partners - Eugene, OR 97401

Job details Salary $18 - $20 an hour Job Type Full-time Number of hires for this role 1 Qualifications

    • High school or equivalent (Preferred)

    • Database administration: 1 year (Preferred)

Full Job Description

Administrative & Communications Assistant

Full Time, Non-Exempt
Hours: Mon-Fri., 8am-5pm, 40 hours per week, some flexibility allowed

Location: A five-person office near downtown Eugene, Oregon, USA

Responsible to: Director of Operations

For over 35 years, India Partners has helped to meet the needs of people in India suffering without food, education, shelter, medical care, and more. We are a faith-based non-profit and serve all regardless of caste, religion, gender, or creed.

The Administrative & Communications Assistant will provide critical support for our growing organization. The ideal candidate will have excellent organizational, administrative, and communications skills. The candidate also must thrive in a multi-tasking role, exhibit flexibility and patience with poise, and take pride in contributing to the excellence and professionalism of the organization.

Key Abilities

  • Ability to quickly adapt to a new work environment, learn new concepts, and independently gather key ideas and details.
  • Ability to enthusiastically take on new challenges and learn new skills when needed.
  • Ability to keep track of details and remain organized in a rapidly changing environment.
  • Ability to learn new computer programs quickly and navigate them confidently.
  • Ability to shift with the changing needs of the growing organization.

Key Areas of Responsibility

Administrative

Database

  • Maintain and update donor records
  • Implement gift tracking metrics consistently and run reports as needed
  • Compile mail lists for marketing campaigns
  • Assist with inputting special gifts (e.g., workplace campaign gifts)

Clerical

  • Assist donors through telephone and email
  • Assist with incoming mail and with outgoing mailings
  • Complete printing of in-house receipts and appeals

Organizational

  • Help maintain organization within online filing system
  • Assist with overall office organization and supply inventory
  • Help coordinate volunteers when needed

Communications

Marketing

  • Assist with construction of giving webpages and consistency of gift tracking codes
  • Assist with completing regular marketing tracking reports
  • Assist in editing and scheduling of marketing campaigns (emails, mailings, etc.)

Social Media

  • Craft social media content in alignment with marketing calendar
  • Implement social media posts across platforms
  • Track effectivity of social media and utilize ads strategically

Donor Communication

  • Call and email donors
  • Write and send thank you cards as needed
  • Compile, update, and send reports to donors as needed

Workplace Giving

  • Provide support in the maintenance of various workplace giving portals

Other

  • Special Projects
  • Event support
  • Radiothon support
  • Other responsibilities as assigned

Qualifications

  • Bachelor’s degree preferred
  • Two years of administrative or office management experience required. Non-profit background or knowledge a plus.
  • Proficiency in Microsoft Office programs, including Excel and Word.
  • Strong digital and computer skills
  • Database experience preferred
  • Passion for high quality work
  • Excitement to work within a faith-motivated organization and culture

We offer a competitive benefits package including medical, dental, vision, life, SEP-IRA, and PTO.

Job Type: Full-time

Pay: $18-20/hour, based on experience

Please send cover letter and resume to: jobs at indiapartners dot org

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

  • Dental insurance
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • Monday to Friday

COVID-19 considerations:
Our workplace is spaced out and allows for distancing as needed and desired

Education:

  • High school or equivalent (Preferred)

Experience:

  • Database administration: 1 year (Preferred)

Work Location: One location

Apply
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