Estimating & Office Assistant

Malcolm Drilling Company, Inc - Irwindale, CA

Job details Job Type Full-time Number of hires for this role 1 Qualifications

    • High school or equivalent (Preferred)

    • Construction estimating: 1 year (Preferred)

    • US work authorization (Preferred)

Full Job Description

The Estimating & Office Assistant is an integral position in Malcolm Drilling’s Estimating Department. A potential candidate will assist the lead estimators in the bidding process and have the opportunity to coordinate with other general contractors and subcontractors in the foundation drilling industry. In addition, the candidate will provide technical support to district staff and directly assist the Business Manager.


The following are included. Other duties may be assigned.

  • Receive and review preliminary bid information.
  • Print and review drawings, specifications, addenda, and other project information to identify scope and prepare bid folders to provide to the lead estimators.
  • Coordinate by email and phone with general contractors, subcontractors, and various staff to discuss and determine scope of work.
  • Answer incoming calls related to new or ongoing bid opportunities.
  • Manage dedicated estimating email and search bidding websites for potential bid opportunities.
  • Download, organize, and update bid folders.
  • Maintain and update the District Bid List daily.
  • Input bid proposal data into the District Bid Spreadsheet.
  • Call in and update Dig Alert tickets and OSHA Notifications for District projects.
  • Maintain and update District prequalification's with general contractors.
  • Maintain and update the District Equipment Schedule.
  • Provide technical support and troubleshooting as needed for Windows, MS Office, Mitel VOIP phones, desk printers, monitors, company iPhones, and minor networking at employee desk stations.
  • Coordinate with the Corporate IT Department as the District point of contact for various hardware and software setup and upgrades.


  • High school diploma or equivalent required.
  • Bachelor’s degree in Construction Management, Engineering, or similar field preferred.
  • Expertise in Windows OS, MS Office (Word, Excel, Outlook), Adobe and/or BlueBeam.
  • Excellent written and verbal communication skills.
  • Strong time management skills required. Must be able to accommodate multiple requests from different estimators with varying deadlines.

Job Type: Full-time


  • 401(k)
  • Dental insurance
  • Health insurance
  • Retirement plan
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Irwindale, CA 94105: Reliably commute or planning to relocate before starting work (Preferred)


  • High school or equivalent (Preferred)


  • Construction estimating: 1 year (Preferred)

Work Location: One location

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