Executive/Personal Assistant to C-Suite Executive - Start immediately!

Confidential - San Diego, CA 92101 (Gaslamp Quarter area)
$55,000 - $90,000 a year

Rivo Holdings has an exciting opportunity for an Executive Assistant to work under a dynamic C-Suite Executive and serve a key role in a great organization that encourages collaboration across departments, allowing the fulfillment of our core values: respect, integrity, value, and opportunity.

The executive assistant will be working directly with the C-Suite Executive to organize and leverage his time effectively by managing his complex schedule and calendar items accordingly. Success in this role requires an organized team player that fosters a service spirit with the ability to anticipate the needs of the Executive.

What you will do:

1. Ensure the C-Suite Executive is prepared for all meetings and interactions throughout the day; collect, research and prepare all briefing materials and follow-up after each to schedule or coordinate any immediate takeaways

2. Manage and maintain the C-Suite Executive’s calendar, serving as a liaison between him and all internal stakeholders

3. Assume the responsibility of planning, organizing and executing any projects set forth by the C-Suite Executive with the ability to execute on given deadlines and with high level of accuracy

4. Effectively communicate and collaborate with internal stakeholders and department members to create smooth and efficient workflows for the C-Suite Executive; maintaining follow-through and timely action to ensure they meet deadlines, set forth by them, in an efficient and timely manner

5. Plan and coordinate both client and internal meetings, conference calls, events, lunches and dinners as needed and requested by the C-Suite Executive.

6. Remain dynamic, resourceful, thoughtful and solution oriented in order to work effectively and independently to complete all duties as assigned

7. Expand role beyond responsive support to proactive contributions and ownership for administrative tasks

8. Strong ownership evident through responsibility and accountability for end product

9. Work efficiently and effectively in a fast-paced, ever changing, deadline driven and high-pressure environment

10. Remain neutral and extremely professional in presence with a strong customer service focus and high level of discretion with confidential information

Essential Job Requirements:

  • Bachelor’s Degree Required
  • 5 years supporting a C-Suite Executive required.
  • Excellent communication both oral and written
  • Strong interpersonal skills
  • High attention to detail with sound analytical aptitude
  • Strong organizational skills and time management
  • Demonstrated ability to set priorities and multi-task.
  • Strong judgment and discretion in handling confidential information is paramount
  • Mathematics and financial proficiency desired
  • MS Office proficient; type a minimum of 40 wpm and experience with 10-key

Job Type: Full-time

Salary: $55,000.00 to $90,000.00 /year


  • Executive Support: 5 years (Required)


  • Bachelor's (Required)
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