HR Assistant

Mallory Safety and Supply - Portland, OR 97210 (Northwest area)
$17 - $21 an hourFull-time +1Monday to Friday

Looking to get a head start on your career in Human Resources, People Operations, or Talent Acquisition? Mallory Safety and Supply may be just what you’ve been looking for!

Our fun-loving and results-driven HR team is looking for driven, detail-oriented individuals to assist in the development of processes, policies, and procedures to support the fastest growing safety distributor in the nation. This is a multi-faceted position, in which you will support critical human resources processes such as recruiting and onboarding, benefits administration, culture development, employee relations, compliance, and more!

Mallory has quadrupled in size over the last 10 years and our growth trajectory only continues to get more exciting. This role is the chance to be a part of this growth, with personal development opportunities along the way.

Although every day will be different, here’s what a typical day may include:

· Scan and upload documents to HCM System and other platforms

· Shredding, filing, and other general administrative tasks

· Review, proofread, and edit policies, documents, and write ups prepared by the Human Resources Department

· Audit invoices from benefit carriers

· Assist HR Manager in annual and ad hoc audits of employee paperwork, benefits enrollment, and other employee documentation

· Follow up with new and existing employees on missing and/or incomplete paperwork

· Process COBRA enrollments

· Assist HR Manager and Payroll Manager with unemployment paperwork, garnishments, and other state and federal reporting

· Assist HR Manager with FMLA and leave administration

· Manage I-9 process, including Form I-9, E-Verify, electronic and physical filing, and auditing

· Assist in the development and implementation of various HR initiatives

· Process digital role requests from Hiring Managers and post roles to Indeed/Paycom

· Complete background checks for new employees

· Audit and organize digital online recruiting folders

· Complete new employee onboarding processes in Paycom, Absorb, and internal communication channels

· Update Weekly HR Reports

· Support Talent Acquisition Specialist in the administrative pieces of offboarding processes such as scheduling Exit Interviews and completing terminations in Paycom

· Assist Talent Acquisition Specialist in ongoing recruiting projects/process development

· Assist Talent Acquisition Specialist in employee engagement and retention efforts

· Manage and track inventory of Mallory apparel

· Distribute new hire Mallory apparel and replacements for existing employees as needed

· Assist other departments within the branch as needed

Wonder what we’re looking for in a candidate?If the following statements describe you, we want to talk more:

· You’re relentless about improvement;

· You honor commitments and find a way;

· You go the extra mile;

· You deliver results;

· You’re a brand ambassador;

· You pay attention to the details;

· You embrace change;

· You’re willing to sweep the floors;

· You act with integrity;

Does this already sound like the job for you? Here are a few more reasons you want to work at Mallory:

· Medical, Dental, and Vision Insurance

· Supplemental benefits, including Life and Accident Insurance

· 3 weeks of PTO

· 7 paid holidays

· 401(k) with company match

· Employee Referral Program

· Employee Assistance Program

· Supportive company culture – you’ll love working here!

To learn more about Mallory, and our product, please visit

Mallory Safety & Supply is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Job Types: Full-time, Part-time

Pay: $17.00 - $21.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Paid time off
  • Referral program
  • Vision insurance


  • Monday to Friday

Ability to commute/relocate:

  • Portland, OR 97210: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]
Other jobs you may like