Mailroom Clerk

Western University of Health Sciences - Pomona, CA

Provides support by assisting in the areas of mail preparation, supply requisitioning, reprographic operations, shipping and receiving, and maintaining account balances.

Knowledge, Skills and Abilities

Knowledge of:
– Mailing, duplicating machines, computer software such as Word, Excel, hand trucks, and any other machines, equipment, or software programs required by this position

Skilled in:
– Communicating effectively, verbally and in writing, to convey information clearly with administration, faculty, staff and outside contacts
  • Managing one’s own time
– Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do the work

Ability to:
– Handle detail-oriented assignments
– Alphabetize and maintain an accurate filing system, both alphabetical and numeric
– Ability to identify and resolve problems in a timely manner; Gather and analyze information skillfully; Develop alternative solutions

Required Qualifications
  • Education: Any combination of education, training or experience that provides the required knowledge, skills, and abilities to perform the duties of this job satisfactorily.
  • Experience: 1 year clerical office experience.
  • Must have a valid Driver’s License

Must maintain a Motor Vehicle Report (MVR) that satisfies the requirements of the WesternU Vehicle Use Policy.

Preferred Qualifications List comments regarding work hours

Monday through Friday 8:00 a.m. – 5:00 p.m., weekends and holidays as required.

Posting Date 10/29/2019 Closing Date Open Until Filled Yes Special Instructions to Applicants Essential Job Duties Job Duty

Provides support by picking up outgoing University mail and delivering to the U.S. Postal Services, and processing/recording cost of usage for each department


Percentage Of Time 20
Essential Job Duties Job Duty

Supports University by sorting and distributing U.S. Postal Services mail and interdepartmental mail throughout University.


Percentage Of Time 30
Essential Job Duties Job Duty

Provides support to Shipping and Receiving, on an as needed basis, by recording and delivering all incoming ground, and overnight shipments, and preparing outgoing shipments.


Percentage Of Time 30
Essential Job Duties Job Duty

Troubleshooting Duties: Making Phone Calls to Common Carriers, Internal Customers, Vendors


Percentage Of Time 5
Essential Job Duties Job Duty

Preparing Outgoing Packages for Pick-up by Common Carriers (UPS, FedEx, etc)


Percentage Of Time 10
Essential Job Duties Job Duty

Other duties as assigned by the Director of Procurement Services.


Percentage Of Time 5
Physical Demands Physical Demands Do the essential functions of this job require lifting? Yes
If yes, list maximum weight and duration

While performing the duties of this job, the employee is frequently required to use hands, reach with hands and arms, and stoop, sit and operate a motor vehicle. The employee is required to stand and walk on a frequent basis. The employee must frequently lift and/or move up to 75 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth vision, and ability to adjust focus, and adequate vision to allow for the safe operation of a motor vehicle.

  • Must have a valid driver’s license
  • Must maintain Motor Vehicle Report (MVR) that satisfies the requirements of the WesternU Vehicle Use Policy

Describe Work Environment

Duties are normally performed in both indoor and outdoor settings. The noise level is moderate.


Applicant Documents Required Documents Optional Documents
  • Resume
  • Cover Letter
  • Additional Applicant Document
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