Office Assistant

No Telephone Calls Please

Description

You will not be bored; your day will be busy…and we are willing to train a smart, hard-working enthusiastic team member.

Real estate investment firm seeks an experienced Office Assistant to be part of our expanding collaborative team. Are you strong in the following areas: organization, time-management, problem-solving, verbal skills, proofreading,work ethic, writing skills, punctuality, enthusiasm, critical thinking, commitment, attendance, balancing workload? If yes, please complete the online application to arrange a telephonic interview. During this interview, you will have an opportunity to learn more about our company and if this could be a mutually beneficial fit.

Responsibilities

• Unique opportunity to develop skills in company operations and web-based office tools
• Complete tasks using multiple web-based products to increase office efficiency
• Develop effective tools and techniques to streamline operations
• Perform general clerical duties to include,but not limited to answering phones, photocopying, data entry, e-filing, email/faxing, mail distribution, et al
• Daily examination of electronic workflow of invoicing and payment processing
• Ability to effectively process multiple projects with accuracy
• Ability to effectively receive direction from multiple members of the team
• Office maintenance – supplies, organization, filing
• Greet guests
• Meetings/conferences – prepare office to receive guests, teleconferencing, etc.
• Exceptional customer service skills – phone and in-person
• Coordinate and maintains records and data
• Understand the balancing of urgency, problem-solving and organizational skills
• Coordinate and communicate with Corporate and property teams
• Support launch of company initiatives
• Special projects and other duties as needed

Requirements

• A minimum of one year experience as an Office Assistant or comparable position
• Proficient in Microsoft Office (preferably Office 365) to include Outlook, Word, Excel, PowerPoint, One Drive, TEAMS, etc.
• Working knowledge of property management software (Yardi preferred)
• Excellent organizational and time-management skills
• Excellent verbal and written communication skills
• Working knowledge of integrated office telephone systems
• Available to work Monday through Friday - 40 hours per week

Compensation and Benefits

• $17- $20 per hour
• Compensation is commensurate with experience, knowledge, skills and abilities. If this describes you and you meet the requirements detailed above, please submit a resume with salary history.
• We offer a generous comprehensive benefits package: medical/dental/life, paid time off…and more.

OfficeEnvironment

• Location: Corporate Office - newly renovated creative office space in the Culver City Arts District near Helms Bakery, The Platform and LA Metro Rail
• Office Team: Seven TeamMembers™
• Attire: Casual, yet professional
• Hours: Full-time– 8:00 am to 5:00 pm

*Please look out for the Phone Screening Assessment email and complete as soon as possible so we can move forward to the next step of your application*

Job Type: Full-time

Salary: $17.00 to $20.00 /hour

Location:

• Culver City, CA (Required)

Work authorization:

• United States (Required)

Work Location:

• One location

Benefits:

• Health insurance
• Dental insurance
• Vision insurance

Typical start time:

• 8AM

Typical end time:

• 5PM

Setting:

• Other

Administrative Duties:

• Stocking supplies
• Running errands
• Scheduling
• Sorting and sending mail
• Answering and routing phone calls
• Greeting visitors

Financial Duties:

• Expense reports
• Billing
• Purchasing
• Processing payments

Team Environment:

• Working alone and with a team