PREP/SCAN CLERK

Performs under the supervision of the HIM Supervisor. To ensure that all discharged record types are collected the day after admission/encounter. All documents are prepared according to policy, reviewed for documents comingling before scanning into the Electronic Medical Record. To include any and all other duties assigned by the HIM Director and or Supervisor.

Essential Job Duties:

• Retrieves all records of discharge patients from all units (including inpatient, outpatient surgery, prepares all documents by removing staples, paper clips, sticky notes and rubber bands

• Checks daily discharge census to ensure all records were received from each area of the hospital

• Checks each record for poor originals and stamps poor original on the document according to policy and procedure

• Retrieves records from scanning shelf and performs scanning process according to procedure and within established time frame at least 98% of the tiem

• Assigns a batch cover sheet 100% of the time for scanned documents

• Identifies images in the electronic medical records that did not scan clearly and flags for scanning on the flatbed scanner

• Writes batches to the correct work queue at least 100% of the time—maintains appropriate cleaning of the scanner on a weekly basis

• Performs other duties assigned to me by my Director/Supervisor

Behavioral Standards:

• Exhibits customer and service oriented behaviors in every day work interactions.

• Demonstrates a courteous and respectful attitude to internal workforce and external customers.

Communication/Knowledge:

• Provides accurate and timely written and verbal communication of information in a manner that is understood by all.

• Able to listen, understand, problem-solve,and carry-out duties to ensure the optimal outcome.

• Able to use IT systems in an accurate and proficient manner.

Collaboration/Teamwork:

• Contributes toward effective, positive working relationships with internal and external colleagues.

• Demonstrates cooperation, flexibility, reliability, and dependability in all daily work activities and a willingness to collaborate with others for the good of the customer and the organization.

JOB REQUIREMENTS

Education/Experience:

• High school graduate

• Prefer at least 2 years of current experience in an acute care setting

Licensure/Certifications: N/A

ADA/Physical Demands:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the employee/applicant in order to be considered.

• Required to stand; walk; sit; use hands to fingers, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; talk and hear; and may taste and smell. The employee is regularly required to lift, push and/or pull weights in excess of 10 pounds, with assistance. Visual abilities, auditory abilities, must be intact to perform duties.