Dollar Tree - Chesapeake, VA


The Property Management Administrative Assistant reports directly to the Vice President of Property Management and is primarily responsible for assisting with assigned responsibilities.

General Duties

  • Assist the with daily tasks.
  • Assist in all aspects of general office coordination for the department.
Primary Responsibilities
  • Be available for various tasks and special projects.
  • Support Facility Maintenance Coordinators and management staff with administrative tasks.
  • Perform general clerical duties to include, but not limited to copying, word processing, faxing, and mailing.
  • File and retrieve departmental documents, records and reports.
  • Open, sort and distribute incoming mail, faxes and packages.
  • Schedule and coordinate meetings, including developing and distributing meeting agendas and minutes.
  • Research and prepare manual invoices for payment processing.
  • Review invoice upload detail discounts by vendor for accuracy and compliance; resolve discrepancies with vendors.
  • Process new vendor set up requests.
  • Perform Service Agreement data entry, mailing and scanning.
  • Maintain W9s and Certificates of Insurance for current service providers.
  • Perform equipment updates in system.
  • Prepare documents for legal review.
  • Assist in the preparation of Request for Proposals (RFPs) and track responses.
  • Compile data and prepare reports as needed.
Other Responsibilities
  • Prepare workspaces for new associates.
  • Support budget planning efforts within the department.
  • Create and maintain departmental process flows, organizational charts, documentation and training materials.
  • Complete requisitions for office supplies as needed.
  • Must be fully vaccinated from COVID-19, as defined by the CDC, by the date of hire. Proof of vaccination required. Request for medical or religious accommodation must be made prior to the start date.
Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]