PROPERTY MGMT ADMIN ASST

Dollar Tree - Chesapeake, VA

Summary

The Property Management Administrative Assistant reports directly to the Vice President of Property Management and is primarily responsible for assisting with assigned responsibilities.

General Duties

  • Assist the with daily tasks.
  • Assist in all aspects of general office coordination for the department.
Primary Responsibilities
  • Be available for various tasks and special projects.
  • Support Facility Maintenance Coordinators and management staff with administrative tasks.
  • Perform general clerical duties to include, but not limited to copying, word processing, faxing, and mailing.
  • File and retrieve departmental documents, records and reports.
  • Open, sort and distribute incoming mail, faxes and packages.
  • Schedule and coordinate meetings, including developing and distributing meeting agendas and minutes.
  • Research and prepare manual invoices for payment processing.
  • Review invoice upload detail discounts by vendor for accuracy and compliance; resolve discrepancies with vendors.
  • Process new vendor set up requests.
  • Perform Service Agreement data entry, mailing and scanning.
  • Maintain W9s and Certificates of Insurance for current service providers.
  • Perform equipment updates in system.
  • Prepare documents for legal review.
  • Assist in the preparation of Request for Proposals (RFPs) and track responses.
  • Compile data and prepare reports as needed.
Other Responsibilities
  • Prepare workspaces for new associates.
  • Support budget planning efforts within the department.
  • Create and maintain departmental process flows, organizational charts, documentation and training materials.
  • Complete requisitions for office supplies as needed.
  • Must be fully vaccinated from COVID-19, as defined by the CDC, by the date of hire. Proof of vaccination required. Request for medical or religious accommodation must be made prior to the start date.
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