Secretary: Attendance (Part-Time) - PES
**This position is a 0.4 part-time position**
Position Title: Secretary: Attendance (0.4) - PES
Department: School level
Reports To: Principal
Approved By: Boyle County Board of Education Date: January, 2008
SUMMARY: Serve as secretary to the principal and as facilitator for the school/public being served in recording and reporting attendance, communicating information, problem solving, record keeping.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
Makes and receives telephone calls, takes messages, routes calls
- Enters all student attendance records into a computer on a daily basis.
- Responds to inquiries from students, teachers, and parents regarding attendance rules, absences, suspensions, and enrollment status.
- Complies and submits a variety of weekly, monthly and year end reports as required.
- Works with the Director of Pupil Personnel and other officials directly responsible for student attendance.
- Maintains monthly suspension list.
- Maintains all physicals for athletics.
- Prints weekly attendance letters for unexcused absences.
- Prepares computerized attendance sheets.
- Types, prepares, distributes, files records/reports, correspondence etc. related to attendance.
- Maintains current bus information for new students.
- Assigns lockers to all students and reports locker repairs.
- Administer medication; including but not limited to tablets/capsules, liquid, inhalers, injections, and nebulizers; according to policy and regulations.
- Performs other duties and assume responsibilities as assigned by the principal.
TERMS OF EMPLOYMENT: Salary and work year to be established by Superintendent and Board.
SUPERVISORY RESPONSIBILITIES: Students and Parent Helpers
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); plus two to three years in general office work and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of students, parents or employees of organization.
MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, are, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS and ABILITIES: Must type 55 words per minute. Ability to operate office machines and personal computer and related attendance software. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision and depth perception. Occasionally the employee will lift up to ten (10) pounds such as to lift files and paper.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate to loud.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
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