Administrative Secretary - Medicaid Fraud & Patient Abuse
The Medicaid Fraud & Patient Abuse Division of the Office of the Utah Attorney General has an immediate opening for an Administrative Secretary. This position provides administrative support to management and staff in the Medicaid Fraud & Patient Abuse Division. The main purpose of incumbents in this job is to coordinate specialized agency office functions or activities, or manage a large and complex office. Incumbents provide administrative support to management and staff. Incumbents act as liaisons between the office and other functional units of the agency. This job requires broad knowledge of multiple agency programs and related processes, procedures, policies and goals that enables incumbents to facilitate the work. Incumbents resolve procedural difficulties and interpret regulations and policies which are pertinent to the scope of the office. This job is not intended for use in small offices or work units where coordination of specialized agency office functions, or management of an office, are not clearly the dominant purpose. Incumbents in this job do not typically perform office production work. Incumbents in this job may supervise staff.
Responsibilities
- Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and the public.
- Coordinates and/or acts as a liaison between the agency or work unit and other agencies, work units, etc.
- Provides assistance to staff and the public.
- Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
- Writes or drafts correspondence, reports, documents and/or other written materials.
- Retrieves data found in databases to generate requested reports.
- Other duties as assigned.
Qualifications
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)
- applicable laws, regulations, and/or policies and procedures
- adapt to new software programs, packages, and protocols
- proficiency in Microsoft Excel, and Word, as well as Microsoft Suite
- review, edit, and proofread documents for accuracy and completeness
- enter, transcribe, record, store, or maintain information in either written or electronic form
- record messages from verbal information received by telephone conversation or personal contact
- arrange, coordinate, or schedule time and details
- establish, organize and/or maintain files
- assemble, sort, and/or distribute documents, supplies, and/or materials/items
- find, gather, and organize information or data in a clear and concise manner
- work efficiently and competently under deadlines
- occasionally work past standard business hours
- prioritize tasks and balance workload
- speak clearly, concisely, and effectively; listen to, and understand, information and ideas as presented verbally
- follow written and/or oral instructions
- communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
- deal with people in a manner that shows sensitivity, tact, and professionalism
- work independently and proactively; work in groups as part of a team
- identify creative solutions to problems; communicate ideas to coworkers
- principles, practices, and procedures of an office environment
Supplemental Information
- Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Typically, the employee may sit comfortably to perform the work; however, there will be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
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