McKendree University, located in Lebanon, IL and home of the Bearcats, invites qualified applicants to join our team. McKendree University offers a competitive compensation and benefits package and the opportunity to influence the future leaders of tomorrow.
The mission of McKendree University is to provide a high-quality educational experience to outstanding students. We guide our students in the pursuit of academic excellence, which will prepare them for leadership roles in our society. To achieve this end we encourage broader vision, enriched purpose, engagement with community, commitment to responsible citizenship, openness to new ideas and dedication to lifelong learning. In keeping with our history and traditions, we provide our students with a rigorous, broadly based liberal arts curriculum joined with specialization in a specific discipline.
Position Summary and Key Responsibilities
Maintains office by organizing and implementing office operations, procedures, and administrative systems (digital and physical). Prepares faculty contracts and payroll reports. Processes invoices requiring VP approval. Coordinates with McKendree faculty on faculty search candidate lodging and reimbursements. Prepares letters, emails, presentations, and reports. Conducts research for special projects. Oversees the work of student workers and contracted outside vendors.
- Act as the single point of contact for the Office of the Provost.
- Manage contracts for part-time faculty.
- Provide monthly information for part-time payroll.
- Maintain faculty personnel files.
- Assist the Academic Records Office by processing course schedule changes in Ellucian.
- Provide clerical support for assessment and accreditation activities and support the Associate Deans and Provost (mailings, meeting scheduling, typing, answering the telephone, etc.).
- Assist with academic affairs events (e.g., Academic Excellence Celebration, Honors Convocation, Commencement, teaching workshops, academic retreat, etc.).
- Provide back-up for Secretary to the faculty (e.g., class cancellations on the website).
- Assist with preparing classrooms prior to the start of each semester.
- Other duties as assigned by the Associate Deans and Provost.
Qualifications
- High school diploma or equivalent
- Two to three years of experience in an office environment.
- Demonstrate outstanding interpersonal skills.
- Ability to work independently, organize work, and attentive to details and timelines.
- Ability to multi-task in a collaborate team environment.
- Ability to solve problems and make data-driven decisions.
- Understand McKendree policies/directives and ensure they are administered properly.
- Proficiency in computer software to include Microsoft Office Suite.
- Five years of experience in an office environment, preferably in higher education
- Familiarity with Ellucian Colleague and Adobe
Work Conditions
Required Application Materials
Cover Letter
Resume/CV
Equal Opportunity Employer
McKendree University is committed to a policy of equal opportunity and prohibits discrimination on the basis of race, color, religion, sex, national origin, age, disability, veteran status, and other statuses protected by law. This extends to all aspects of the employment relationship, including recruiting, hiring, training, on-the-job treatment, promotion, layoff, and termination.
