Job Title: Accounting Assistant Department: Admin
Reports to: Accounting Supervisor Effective Date: June 2025
Schedule: 35 hours per week, Monday through Friday
Job Summary:
Handles various accounting functions as part of the YWCA Business Office team. Responsible for the reconciliation of general ledger accounts, and preparation of third-party contract billing.
Supervisory Responsibilities:
- None
Duties/Responsibilities:
- Daily processing of cash receipts to general ledger.
- Record monthly membership income and EFT payments from Twin Oaks billing summary reports.
- Monthly reconciliation of bank accounts.
- Monthly preparation of third-party contract billing and preparation of invoices as needed for other services. Follow-up to ensure timely receipt of payments.
- Monthly reconciliation of AR, Clearing Accounts, AR Other, Accrued Misc. Expense Accounts. Quarterly reconciliation of all other balance sheet accounts.
- Assist CFO with the annual independent audit and prepare audit schedules requested by the auditors in a timely fashion.
- Cross-train and complete the following functions in the absence of the AP clerk: front desk daily cash deposit, petty cash, producing manual checks, inputting A/P invoices for payment, investigating AP inquiries.
- Cross-train on Bi-weekly payroll in absence of the administration
- Update the following tracking sheets: investment sheet, Foundation Grant spreadsheet, ASOST Grant
- Import payroll entries into Accufund
- Responsible for running reports required by supervisors and/or auditors including time detail history and time exception reports.
- Assist with budget preparation.
- Process weekly Tuition Express for child care billing and communicate with parents as necessary.
- Perform other duties as assigned.
Required Skills/Abilities:
- Experience with Accounting software and proficiency in Microsoft Excel
- Excellent communication skills
- Excellent organization and interpersonal skills
- Excellent teamwork skills
Education and Experience:
- Associate’s degree in accounting, or related field with significant course work in Accounting
- 3 – 5 years related experience
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
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