Overview of the Position:
The Associate (AR/AP) assists with all responsibilities of the Accounts Receivable, Accounts Payable, and/or general administrative responsibilities of the Accounting function.
Essential Duties and Responsibilities:
General:
- Process information used in financials
- Reconcile accounts and reports
- Enter journal entries
- Process and print financials and other financial reports as assigned
- Maintain accounting records as assigned such as commissions
- Research, file, and help in other accounting areas as needed
- Assist controller to help resolve problems with customers as needed
- Maintain inventory of supplies for the office and breakroom
Accounts Receivable:
- Generate invoices
- Process credit applications
- Negotiate with customers to collect past due amounts and resolve problems
- Issue credit memos and adjust customer accounts as required
- Receive payments and post amount paid to customer accounts
- Help with financials in areas relating to accounts receivable and sales
Accounts Payable:
- Reconcile vendor statements
- Enter invoices into computer
- Ensure that sufficient backup is obtained before invoices are paid
- Assist suppliers and internal departments to resolve problems
- Maintain internal vendor files
- Reconcile freight invoices
- Verify bank information and address changes with suppliers
Other Knowledge, Skills, and Abilities:
- Excellent interpersonal skills
- Ability to prioritize, organize, and manage multiple tasks
- Exhibit honest and ethical behavior and is an effective communicator
- Must have demonstrated computer skills including MS Word, Excel, and data entry
Education / Experience Requirements: Associate's degree in Accounting, Finance, or Business; and/or six months of related experience and/or training; or equivalent combination of education and experience. College level accounting classes are preferred.
Other Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.
- Is frequently required to talk or listen.
- Is regularly required to sit and use hands to finger, handle, or feel.
- Is occasionally required to stand; walk; reach with hands and arms lift up to 10 pounds.
- Works in moderate noise levels.
- No travel required.
