Position Summary
Provides financial support by preparing all accounts payable transactions and reconciles payments monthly, and may perform tenant payment transactions. Provides financial support with weekly, monthly and annual identified reports.
Duties and Responsibilities:
1. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
2. Reconciles processed work by verifying entries and comparing system reports to balances.
3. Charges expenses to accounts by analyzing invoice, contracts, purchase orders; recording entries.
4. Verify bills from suppliers with bids or purchase orders, and prepare bills for payment.
5. Pays vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos.
6. Pays employees and Board of Commissioners by receiving and verifying expense reports and requests for travel advances; preparing checks.
7. Keeps payment system updated to reconcile with fee accountants monthly reports.
8. Maintains internal accounting software ledgers by verifying and posting account transactions.
9. Performs cross checks of daily accounts receivables prior to bank deposits.
10. Reviews all purchase orders and requests for payment ensuring proper documentation of information submitted and adequate funding exists for payments.
11. Maintains accounting records and reports as requested to keep program expenditures in line with approved budgets.
12. Resolves all accounts receivable matters.
13. Prepares monthly financial department report.
14. Maintains records by filing documents.
15. Prepares and issues annual 1099’s.
16. Verify vendor accounts by reconciling monthly statements and related transactions (as needed)
17. Maintain absolute confidentiality of all records and information.
18. Other duties as required by Supervisor.
Knowledge, Skills and Abilities:
1. Have working knowledge of HUD rules and regulations, NAHASDA requirements and 2CFR 200 Guidelines.
2. Must be detail oriented, thorough, and organized.
3. Knowledge of Chart of Accounts, financial adjustments and financial transactions.
4. Ability to analyze accounting information and develop vendor relationships. Accuracy in data entry and general math skills.
5. Proficient in Microsoft Excel, Microsoft Word, Knowledge of Quick-books or other Accounting Software.
6. Must have excellent verbal and written skills.
7. Professional attire and appearance required.
8. Professionalism required.
9. Ability to create and maintain an effective teamwork environment.
10. Ability to prioritize duties and employ proper time management techniques in order to deal with complex situations.
11. Ability to accept constructive criticism in a non-defensive manner.
Qualifications and Experience:
1. High School Diploma or GED and at least 2+ years experience in Accounting or Finance field.
2. Must have a valid Driver’s License and be insurable.
3. Indian preference shall be used in the review and selection process.
4. Candidates must pass a criminal background check, drug screening and all other required verifications.
Job Type: Full-time
Pay: $15.00 - $16.50 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
