Full-time
Description
Department: Finance
Reports to: Finance and IT Manager
Schedule: Monday–Friday, 8:00 am–4:30 pm
Position Type: Full-time, non-exempt, hourly
Location: Star® Roses and Plants, West Grove, PA ~ hybrid option: 3 days in office/2 days work from home
Function: The primary purpose of the position is to post vendor invoices, initiate various types of payment requests, manage vendor requests & the purchasing department’s requests, and request new vendor setup.
Duties and Responsibilities:
- Post freight and vendor invoices and initiate payments on a timely basis
- Identify issues related to vendor posting, analyze the issue, and use judgment in finding resolutions
- Review and process expense reimbursement reports, once approved by manager
- Verifying the accuracy of information provided by vendors and management
- Communicate with vendors regarding bank information changes to confirm the bank change request is legitimate and prevent potential fraud
- Complete Credit Applications
- Run payment runs according to the necessary schedule
- Prepare Wire Transfer requests and post once payments have been processed
- Verify Vendor information and accurately set up in the system for mailing or 1099 purposes
- Review all check and ACH/wire transfer requests to ensure properly approved and include proper supporting documentation
- Create and maintain training documentation related to the position
- Reconcile Vendor Statements
- Assist with managing year-end processes
- Assist in the performance of annual audit
- Create and manage vendor reports
- Process sales and use tax
- Take on additional responsibilities as needed
Requirements
To perform this job successfully, you must be able to perform each duty satisfactorily. The requirements listed are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must have a minimum of 3 years of accounts payable experience
- A degree in accounting or other related field is preferred
- Must have experience in MS Excel
- Must be able to efficiently and accurately enter data
- Ability to work and communicate with vendors, other team members (internal and external)
- Detail oriented
- Self-motivated and can work with limited supervision
- Ability to manage time effectively and not get overwhelmed during high-volume times
- Excellent organizational skills
- Other accounting experience is a plus
- Experience with SAP, Concur, Esker, and SharePoint is a plus
Physical demands: This position primarily involves manual dexterity while operating standard office equipment at your desk. Occasionally lifting up to 20lbs may be required.
Travel: 0-10%
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