Admin Coordinator Real Time Captioning & Notetaking

Admin Coordinator Real Time Captioning & Notetaking
9669BR
National Technical Institute for the Deaf
NTID Real-Time Captioning & Notetaking Services

Job Summary
This position provides administrative support to the Managers within RTC/NT, as well as to the department overall.

Job Responsibilities:

• Provides direct support to Managers of RTC/NT.
  • Assists with recruiting process for Captionists, schedules/coordinates interviews for department managers.
  • Processes paperwork for new staff members.
  • Orders training materials and proctors testing for new captionists.
  • Prepares and processes Employee Action Forms (EAF's) for all staff changes, hiring/termination/moves, etc., updating FTE database, processing new job postings via RIT Brass Ring.
  • Updates signage and department lists. Input and administer Kronos, vacation and absence time reporting for administrative staff.
• Maintains and reconciles budget:
  • preparing budget reports, PCM's, purchase orders, petty cash vouchers, processing journal entries, processes invoices for payment and track charges on department procurement card.
• Responsible to coordinate and maintain a system of inventory of RTC laptops. Accepts problem laptops, issuing replacement, updates inventory and enters NTID ITS problem report.
• Schedules RTCNT meetings and location, ordering materials and refreshments as needed. Document meeting minutes and publishing to RTC/NT share.
• Maintains database of office keys, office locations and equipment assignments.
  • Initiates and monitors requests for keys, office signage, telecommunication work orders, and personnel information for staff.
  • Updates contact information for department.
  • Orders non-general office supplies for captionists related to captioning (typing stands, cases, microphones, goggles, lab coats) and big ticket items.
  • Serves as department point of contact for FMS and telecom.
• Works as a liaison with other staff assistants within Real-Time Captioning and Notetaking Services.
  • Backs up other staff assistants as needed.
  • May provide support in the form of real-time captioning services if warranted.
  • Provides back-up support to Assistant Dean and Director of Access Services if needed.
• OTHER DUTIES AS ASSIGNED

Required Qualifications:
Education/Experience:

• Three to five years office management experience.
• Experience with Oracle, and Kronos or similar systems

Skills:

• Ability to work well under pressure and coordinate projects simultaneously
• Advanced skill in Microsoft Office Suite
• Excellent interpersonal skills (students and colleagues)
• Excellent customer service skills
• Excellent verbal and written communication skills Intermediate sign language skills or a willingness to learn
• Advanced computer skills
• Organizational skills
• Ability to manage budget constrains while managing various projects
Ability to maintain confidential information

Preferred Qualifications:

• Budgeting experience
• Oracle experience
• Kronos experience

Department/College Description
Real-Time Captioning and Notetaking, Department of Access Services, NTID

Minimum Qualifications
Education/Experience:

• Three to five years office management experience.
• Experience with Oracle, and Kronos or similar systems

Skills:

• Ability to work well under pressure and coordinate projects simultaneously
• Advanced skill in Microsoft Office Suite
• Excellent interpersonal skills (students and colleagues)
• Excellent customer service skills
• Excellent verbal and written communication skills Intermediate sign language skills or a willingness to learn
• Advanced computer skills
• Organizational skills
• Ability to manage budget constrains while managing various projects
Ability to maintain confidential information

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: $20 - $33
Hourly/Salary Minimum: $20
Hourly/Salary Maximum: $33

How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details

Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the "Great Colleges to Work For." RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov

Hourly/Salary Minimum: 20
Hourly/Salary Maximum:33

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