Description
Title: Admin & Fiscal Support Spec
Position Number: 0080249
Hiring Unit: C OF TA & HR, ADMINISTRATIVE SERV, ADMINISTRATIVE SERV
Location: UH at Manoa
Date Posted: 08/21/2025
Closing Date: 09/05/2025 11:59 PM HST
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities
1. **Provide administrative staff support for the College of Tropical Agriculture and Human Resources (CTAHR) Fiscal Office as an assistant fiscal administrator.
2. **Responsible for approval and posting of accounts receivables and payables, and addressing issues or discrepancies with requisitioners or appropriate system offices.
3. **Reconcile accounts regularly and monitor account balances, informing the Fiscal Manager and/or Principal Investigator of potential issues (i.e. Projected deficits, unallowable expenditures, etc.).
4. **Provide staff support in procurement including review and approval of requisitions, purchase orders, travel requests & completions, departmental checks and p-card transactions in accordance with Federal, State and UH policies and procedures.
5. **Provide staff support in contracts and grants management to include assisting with the development of project budgets, establishment of accounts, review of allowable expenditures and preparation of financial reports.
6. **Participate in training sessions for faculty and staff on fiscal topics.
7. Assist with providing administrative support to CTAHR's shared services team as needed.
8. Assist with providing administrative support to CTAHR's Human Resources Department as needed.
9. Other duties as assigned
- Denotes Essential Functions
Minimum Qualifications
1. Possession of a baccalaureate degree in arts, humanities, sciences, or business administration or a related field and 0 years of progressively responsible professional experience with responsibilities for fiscal and/or personnel administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of accounting.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Demonstrated ability to use word processing and spreadsheet applications.
Desirable Qualifications
1. Knowledge of the administrative service policies and procedures of the University.
2. Experience in training subject matter expertise to others.
To Apply:
by the closing date:
- a cover letter indicating how you satisfy the minimum and desirable qualifications,
- current resume,
- official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly from the degree granting institution required upon hire), and
- names and contact information (including email addresses) of at least 3 professional references.
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Inquiries: Katrina Kruhm; [email protected]
EEO, Clery Act, ADA
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
