Southern Tier Independence Center
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Position Title
Fiscal Administrative Support
Specialist
HR USE ONLY
Date Issued
10/2024 Hour Per Week/
Status
40 hours/ FT
Date Revised
07/2025
Hourly Rate
$18.00
Reports to
Controller
FSLA Status
Non-Exempt
Department
Fiscal
Location
Broome
Summary
The Fiscal Administrative Support Specialist plays an important role in both the fiscal department and the
overall operations of STIC. As the first point of contact for visitors, consumers, and employees, ensuring a
welcoming and professional experience while also handling essential administrative tasks. Helping maintain
smooth day-to-day operations, contributing to the fiscal integrity of the organization and the efficiency of its
office functions, while supporting STIC’s broader mission and operational goals.
Education and Experience
1. Associates Degree in clerical or administrative field; and
2. Two years of experience in a clerical or administrative position, or
3. An equivalent combination of education and experience.
Knowledge, Skills, and Abilities
1. Competency in using basic office equipment (e.g., phone systems, copiers, etc.).
2. Experience with basic fiscal tasks, such as data entry, invoice processing, or handling payments, preferred.
3. Ability to effectively interact and work with individuals from diverse cultures and backgrounds.
4. Proficient in the use of all Microsoft Office applications (Excel, Word, Power Point).
5. Ability to communicate effectively, both verbally and in writing.
6. Demonstrate professional work habits including dependability, time management, independence and
responsibility.
7. Knowledge of ethical and professional responsibilities and boundaries.
8. Excellent attention to detail and organizational skills.
9. Ability to multi-task and work effectively in both a team and individual setting.
10. Strong commitment to the independent living philosophy, Person Centered Planning, consumer choice and
integration of people with disabilities into all aspects of community life.
Essential Job Functions
1. Provide administrative support to STIC’s fiscal department, including tasks such as: data entry of accounts
payable invoices, scanning financial documentation.
2. Record and log incoming checks and ACH payments into the receipt book on a daily basis, ensuring
accuracy and timeliness.
3. Answer and route incoming calls using a multi-line phone system, ensuring efficient communication and
customer service.
4. Greet and assist visitors, consumers, and employees, addressing inquiries in a courteous and professional
manner and providing information as needed.
5. Monitor office supply inventory and place orders as needed to ensure sufficient stock is maintained.
6. Maintain the reception area to ensure it remains clean, organized, and welcoming to all guests and staff.
7. Manage and coordinate office documentation, including sorting and distributing incoming and outgoing
mail, packages, and deliveries.
8. Coordinate and schedule meetings, appointments, and conference room reservations as needed to support
office operations.
9. Assist with basic bookkeeping tasks such as invoicing, scanning financial documents, and managing petty
cash transactions.
10. Coordinate and oversee the preparation and distribution of bulk mailings.
11. Provide back-up coverage for other front desk staff.
12. Comply with all STIC policies and procedures, as well as applicable state and federal laws and regulations.
13. Collect and maintain all required statistical and other data and prepare reports within established
timeframes.
14. Attend all mandatory agency and departmental trainings, meetings, and sign language class and advocacy
groups.
Physical Requirements/Working Conditions
- Ability to sit/stand throughout day to accomplish job.
- Ability to reach above shoulder level.
- Ability to turn/twist upper body.
- Ability to lift 15 pounds.
- Ability to enter data, notes, and other documentation into a computer.
Reasonable accommodations may be made to the extent required under applicable law to enable
individuals with disabilities to perform the essential functions of this position.
The statements herein are intended to describe the general nature and level of work being performed, but are
not to be seen as a complete list of responsibilities, duties, skills, required of personnel so classified. Also, they
do not establish a contract for employment and are subject to change at the direction of the employer.
I have read and understand the responsibilities outlined in this job description.
Southern Tier Independence Center, Inc. is an equal opportunity employer. It is our policy to hire the best
qualified applicant for the position, without regard to: gender; gender identity/expression; sexual orientation;
disability; age; race; color; creed; national origin; pre-disposing genetic characteristics; military, familial, marital
or domestic violence survivor status; pregnancy or pregnancy-related conditions; criminal history; or any other
protected class included in applicable local, state or federal laws.
