Administrative Assistant and Communications

Core Responsibilities

Administrative Support

• Provide day-to-day administrative assistance to the Managing Partner and team.
• Coordinate internal and external communications.
• Assist with preparing reports, presentations, and documentation as needed.
• Stock kitchen supplies, greet visitors, and manage miscellaneous office support tasks when required.

Marketing & Communications Assistance

• Support the execution of ongoing marketing and communications initiatives during the leave coverage period.
• Draft and edit communications, announcements, newsletters, and blog posts to ensure consistent messaging.
• Assist in maintaining social media presence by scheduling posts, tracking engagement, and managing content across multiple platforms (5+).
• Engage with community comments and coordinate monthly event invites.
• Provide light graphic design (Canva) for social media and marketing materials.

Content and PR Coordination

• Collaborate on content preparation for marketing channels (social media, email, and internal updates).
• Provide logistical support for press and media coordination.
• Help ensure consistent brand voice across all communications.

Property Marketing & Advertising

• Create property listings, signage, flyers, and email blasts.
• Coordinate property photography.
• Manage leads generated through LoopNet, document them, and conduct related tenant research.
• Monitor and report on Google and Glassdoor reviews.

Event & Project Coordination

• Assist in coordinating company events (holiday parties, staff dinners, partner lunches, philanthropic events, birthdays, and team outings).
• Manage logistics such as vendor communication, catering, invitations, RSVPs, setup, and timelines.
• Track progress on communications-related projects and ensure timely completion.

Digital Operations & Approvals

• Oversee DocuSign processes: create cover pages, send documents, track completions, and follow up on outstanding approvals.
• Collect in-person signatures from leadership when necessary.
• Store all completed documents in Egnyte and distribute them to relevant parties.
• Coordinate shipment of signed documents.

Egnyte Document & Data Management

• Oversee Egnyte document organization projects.
• Support staff in locating and properly storing files.

Research & Reporting

• Conduct light market or administrative research as requested.
• Support preparation of analytics or status reports for ongoing campaigns and initiatives.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and basic knowledge of social media platforms.
• Ability to work independently and handle multiple tasks in a fast-paced environment.
• Prior experience in administrative, marketing, or real estate support is preferred.

Job Types: Full-time, Temporary, Temp-to-hire

Pay: $22.22 - $26.75 per hour

Ability to Commute:

• Winter Park, FL 32789 (Preferred)

Ability to Relocate:

• Winter Park, FL 32789: Relocate before starting work (Preferred)

Work Location: In person