Position Summary
The Administrative Assistant will support the Vice President of Development by driving executive-level support to drive strategic priorities, operational excellence and departmental objectives. The Administrative Assistant manages essential priorities, initiatives and activities that advance the department’s vision and coordinates cross-functional efforts to align with the company’s goals.
DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the duties of the job.
ESSENTIAL JOB FUNCTIONS
Essential functions for this position relate to the responsibility of oversight of administrative functions of the development department including but not limited to:
- Analyze, compile, and research material for decision makers.
- Schedule meetings, make travel arrangements, and manage executive’s calendar.
- Provide executive-level support for administrative functions and strategy alignment.
- Assist in creating strategic agendas for high-level meetings, events and/or planning sessions.
- Maintain and retain documents including routing items for approval and/or signature and to ensure that documents are saved appropriately on the file server.
- Direct office activities to support executives' travel schedules.
- Maintain a professional image at all times; handle difficult phone calls and people with poise and tact.
- Handle special projects as directed.
ADDITIONAL JOB FUNCTIONS
- Provide additional reports as requested.
- Follow established Company policies and procedures.
- Use initiative but also request assistance when appropriate.
- Work with and assist others when possible.
- Always represent HDC and its affiliates in a professional manner.
- Keep direct supervisor informed of high priority items/transactions and potential liability exposure for each property/company.
- Maintain a professional and courteous work manner with all residents, vendors, contractors and fellow employees.
- Ensure compliance of all work-related activities in fair, ethical and consistent manner.
- Arrive to work on time as scheduled and prepared.
- Any other tasks as assigned.
