Administrative Assistant

Position Overview:

The Administrative Assistant plays a dual-role within the organization, assisting with clinician recruitment efforts and business development activities.

Key Responsibilities:

• Source, post, and manage job listings across multiple platforms.
• Schedule interviews with clinical candidates in a timely and professional manner, ensuring a smooth candidate experience.
• Maintain and regularly update clinician files, contracts, and onboarding materials in accordance with legal and company requirements.
• Participate in the development and execution of inside sales strategies that drive customer engagement and revenue growth.
• Conduct client retention and satisfaction outreach, ensuring a high level of service and long-term partnerships.
• Track and manage a dynamic pipeline of recruitment and business development leads, maintaining accurate engagement records in Cotler systems or spreadsheets.
• Provide weekly reports to the executive leadership team summarizing recruitment status, sales engagement, lead progress, and conversion metrics.
• Actively participate in team meetings and contribute ideas to improve recruitment outcomes and business expansion efforts.
• Perform other duties or special projects as assigned by senior leadership.

Qualifications & Skills:

• Associate degree required; Bachelor's degree preferred in Communications, Marketing, Human Resources, Healthcare Administration, or Business-related field.
• Prior experience working with Applicant Tracking Systems (ATS) preferred.
• Demonstrated success in sales, business development, or client relationship management is highly desirable.
• Strong verbal and written communication skills with the ability to convey information clearly and persuasively.
• High level of energy, motivation, and the ability to work independently while thriving in a fast-paced, team-oriented environment.
• Charismatic and engaging personality with the ability to build rapport quickly with both candidates and clients.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint); ability to quickly learn new technologies and tools.

Benefits:

• Competitive compensation (commensurate with experience and qualifications)
• Comprehensive medical, dental, and vision insurance packages
• Paid time off (PTO) and sick leave
• Supportive and collaborative team environment
• Opportunities for professional growth and career advancement