Administrative Assistant

The Administrative Assistant – Work and Asset Management provides vital support to the work and asset management team through meticulous documentation, scheduling, data entry, and interdepartmental coordination. This individual also contributes to work management efforts by tracking tasks, streamlining workflows, and ensuring that key deliverables are met.

Responsibilities:

• Maintain accurate records of gas transmission assets such as pipelines, compressors, valves, meters, and pressure regulating equipment using the Maximo Application Suite.
• Coordinate and track maintenance and inspection schedules; manage work orders using the Maximo Application Suite.
• Support regulatory compliance by maintaining preventive maintenance tasks and corresponding work orders.
• Schedule and coordinate meetings, manage calendars, and prepare reports for asset management staff.
• Handle communications with internal departments, vendors, and external stakeholders.
• Assist in developing and implementing asset management policies and procedures, including acquisition, maintenance, and disposal protocols.
• Collect, organize, and input asset data attributes using specialized software and databases (e.g., asset management tools, P&ID data, GIS data).
• Generate reports on work management and asset performance, lifecycle, and corrective and preventive maintenance requirements.
• Collaborate with finance, operations, and procurement teams to support cross-functional asset initiatives.
• Support work management functions by tracking assignments, updating tasks, coordinating with field operations teams, and using project or task management tools to ensure timely completion of objectives.

Qualifications:

• Proven experience in administrative or asset/work management support roles.
• Proficiency with asset management software and tools; experience with work/project management platforms is a plus.
• Strong data entry and analytical skills with excellent attention to detail.
• Excellent verbal and written communication abilities.
• High level of organizational and time-management skills.
• Problem-solving mindset with the ability to proactively address issues.
• Ability to work independently and collaboratively in a fast-paced team environment.

Job Type: Contract

Pay: $21.97 - $28.50 per hour

Work Location: In person