Administrative Assistant

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be a self-starter with excellent organizational and communication skills, capable of handling a variety of administrative and operational tasks. This role requires the ability to manage competing priorities effectively while maintaining a high level of accuracy.

Key Responsibilities

• Manage phone calls and handle correspondence, including email, letters, and packages.
• Support executives with scheduling and calendar management.
• Organize meetings, including logistics, preparing materials, and ensuring smooth execution.
• Maintain office supplies and coordinate office maintenance needs.
• Assist in the preparation of reports and presentation materials.
• Print product labels and assist with inventory management and product transfers between locations.
• Handle data entry tasks and maintain accurate records.
• Provide support for various administrative tasks and projects.
• Use AI tools to assist with content creation, including blogs and product descriptions for the company website.
• Communicate effectively with other departments and team members to ensure smooth workflow across Nova Hemp operations.

Required Qualifications and Skills

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Adobe Photoshop and Illustrator.
• Strong organizational and time-management skills with a focus on detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality.
• Familiarity with standard office equipment and administrative procedures.
• High school diploma required; an associate’s or bachelor’s degree is preferred.
• Experience in data entry and record maintenance.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Familiarity with AI tools for content creation and administrative support.

Job Type: Part-time

Pay: From $17.50 per hour

Expected hours: 25 – 40 per week

Benefits:

• Employee discount

Schedule:

• 8 hour shift

Ability to Commute:

• Middletown, VA 22645 (Required)

Ability to Relocate:

• Middletown, VA 22645: Relocate before starting work (Required)

Work Location: In person