NOW HIRING: ADMINISTRATIVE ASSISTANT TO CEO — SCRUB MASTERS PLUS CORP
Location: New York/New Jersey/NYC (Hybrid - Must be able to travel)
Status: Full-Time | On-call flexibility required (including some weekends)
Industry: Commercial Janitorial Services
Core Values: Integrity. Grit. Vision. Reliability. Loyalty.
Are you the right hand to a powerhouse CEO? Scrub Masters Plus Corp is seeking a high-performing Administative Assistant who can think ahead, clear roadblocks, and move mountains — not just take notes.
We don’t want average. We want a strategist, a problem-solver, a get-it-done person with the brains and character to stand in the room with top executives — and also roll up your sleeves to get things DONE.
This is NOT a coffee-fetching assistant role.
This is a role for someone who wants to grow, someone who brings intelligence, heart, and hustle to the table every day.
YOU MUST BE:
- A forward thinker who sees what's needed before it's asked
- A root cause problem solver — not just a surface fixer
- A clear communicator with confidence, charm, and emotional intelligence
- Highly organized, fast with admin and tech tools (email, scheduling, CRM, docs)
- Skilled in social media posting, engagement, and light content creation
- Flexible, reliable, and ready to jump in — even if it’s a weekend or late-night call
- Someone with common sense, loyalty, and fierce commitment to excellence
- Able to work under pressure and see things through to completion
RESPONSIBILITIES INCLUDE:
- Assisting the CEO in operations, scheduling, admin, and urgent follow-ups
- Helping clear the CEO’s plate — managing tasks before they become emergencies
- Prepping for meetings, organizing priorities, and staying 3 steps ahead
- Coordinating with department heads, clients, and vendors
- Drafting letters, documents, emails, and social content as needed
- Solving problems, researching answers, and creating solutions on the fly
- Helping drive our mission, culture, and goals forward daily
NON-NEGOTIABLES:
- You must be available, responsive, and accountable
- You must believe in results, not just effort
- You must believe in people, process, and progress
- You must treat this job like it’s your name on the company
BONUS POINTS IF YOU:
- Have janitorial, commercial cleaning, or operations experience
- Have managed multiple executives or fast-moving entrepreneurs
- Are fluent in
- Have experience with Canva, Excel, or project management software (like Asana )
COMPENSATION and CULTURE
We offer more than a paycheck — we offer a mission to grow with, a team that wins together, and leadership that sees and rewards your impact.
This is for someone who wants to build legacy, not just log hours.
TO APPLY:
Send us:
- Your resume
- A short message or cover letter (tell us why you’re the right hand we didn’t know we needed)
- Any examples of past wins or relevant work (optional but appreciated)
Let’s build something powerful together.
Email me Directly [email protected]
Quick Look at the Basic Responsibilities Manage front desk operations, greeting visitors and answering phone calls with professionalism and courtesy.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records and files.
- Assist with office management duties, including organizing documents, scheduling appointments, and maintaining office supplies.
- Proofread documents for accuracy and clarity before distribution or filing.
- Operate phone systems effectively, ensuring clear communication with clients and team members.
- Utilize Google Workspace tools for document creation, collaboration, and communication within the team.
- Prioritize tasks effectively to manage time efficiently in a fast-paced environment.
- Run to site if needed deliver supplies in emergency
- do a site audit or a walk through for a potential client
Requirements
- Proven experience as an Administrative Assistant or in a similar role is preferred.
- Strong proofreading skills with attention to detail to ensure accuracy in all communications.
- Familiarity with phone systems and excellent phone etiquette for effective client interactions.
- Proficient in data entry with a high level of accuracy.
- Experience in office management practices is a plus.
- Ability to manage time effectively while juggling multiple tasks and deadlines.
- Proficiency in Google Workspace applications (Docs, Sheets, Drive) is highly desirable.
- Excellent interpersonal skills with the ability to work collaboratively within a team environment.
If you are ready to contribute your skills to a supportive team while enhancing your administrative expertise, we look forward to receiving your application!
Job Types: Full-time, Part-time
Pay: $20.25 - $23.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Every weekend
- Overnight shift
- Weekends only
Ability to Commute:
- Kingston, NY 12401 (Required)
Work Location: Hybrid remote in Kingston, NY 12401
