Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong computer skills, excellent communication abilities, and a proactive approach to office management. This role requires multitasking and the ability to manage various administrative tasks efficiently while providing exceptional customer support.

Duties

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi-line phone systems to answer calls, direct inquiries, and provide information.
• Maintain organized filing systems for easy access to documents and records.
• Perform data entry tasks with accuracy and attention to detail.
• Utilize Microsoft Office and Google Workspace for document preparation, scheduling, and correspondence.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide clerical support by proofreading documents and ensuring high-quality outputs.
• Handle bookkeeping tasks as needed, including invoicing and expense tracking.
• Support customer service efforts by addressing client needs promptly and professionally.
• Collaborate with team members to improve office processes and enhance productivity.

Requirements

• Proven experience in an administrative role or similar position is preferred.
• Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is beneficial.
• Strong computer literacy with experience in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent organizational skills with the ability to manage multiple tasks effectively.
• Bilingual candidates are encouraged to apply; strong verbal and written communication skills are essential.
• Demonstrated ability in customer service with a focus on phone etiquette and support skills.
• Strong typing skills with attention to detail for data entry tasks.
• Ability to work independently as well as collaboratively within a team environment.
• Time management skills to prioritize tasks effectively in a fast-paced setting. We invite qualified candidates who meet these requirements to apply for this exciting opportunity as an Administrative Assistant within our organization.

Job Types: Full-time, Part-time

Pay: $16.00 - $18.00 per hour

Experience:

• Administrative Assistant: 1 year (Preferred)

Ability to Commute:

• Lexington Park, MD 20653 (Required)

Work Location: In person